Join Us and Make Meaningful Connections, Every Life, Every Day

Market leader in cards and gifting

Full-time, 10 months parental leave contract with an Oct 1 start

Enjoy the flexibility of 3 days in the office / 2 days wfh

This is a great role for someone who has strong administrative skills (particularly in excel), experience in purchasing and inventory management, and wants to work in a collaborative and supportive environment.

- Market leader in cards and gifting
- Full-time, 10 months parental leave contract with an Oct 1 start
- Enjoy the flexibility of 3 days in the office / 2 days wfh

This is a great role for someone who has strong administrative skills (particularly in excel), experience in purchasing and inventory management, and wants to work in a collaborative and supportive environment.

Who we are

At Hallmark, we’re more than just a brand – we’re a community that helps people connect and celebrate life’s meaningful moments. Joining us means becoming part of a global leader in the cards and gifts industry, with opportunities for growth and creativity. You’ll enjoy a supportive work environment, a competitive salary, and the chance to make a real impact by inspiring joy in the lives of our customers. Be part of a team that values connection, creativity, and the power of thoughtful gifts!

What You’ll Do

As part of our strong Supply Chain team, you’ll perform a key role in coordinating inventory and services, enabling us to deliver the right product to the right customer at the right time.

Key responsibilities:

- Create and maintain finished goods purchase orders, ensuring all information remains accurate and up to date throughout the product lifecycle.
- Coordinate the end-to-end delivery process for purchase orders, working closely with the Regional Buying Office, freight partners and distribution centres to support timely product availability.




- Maintain accurate product and purchase order information within Hallmark's systems, providing visibility of order status and supporting business planning and decision-making.
- Coordinate the Sales Order Process for seasonal products.
- Coordinate outbound customer order fulfilment, ensuring products are available, orders are processed accurately, and delivery commitments are met.

A competitive salary is available which will be dependent on experience.

Who We’re Looking For

The ideal candidate will be a committed team player, used to dealing with global systems and extensive purchasing needs. With outstanding admin skills, a can-do attitude and motivated to really own the role.

You must also have

- Experience in purchasing, procurement, inventory planning or supply chain coordination.
- Strong administrative skills with exceptional attention to detail and accuracy.
- Intermediate to advanced Excel skills and experience working with ERP or inventory management systems.
- Well-developed analytical and problem-solving skills, able to work both autonomously and within a team.
- The ability to build effective working relationships with suppliers and internal stakeholders.
- Good communication skills, both written and verbal.

What are the Perks?

Hallmark's greatest assets are our employees, and we provide many benefits including:

- Hybrid working
- Paid parental leave
- Learning and development opportunities including access to LinkedIn Learning
- Product discounts and giveaways – Crayola and Hallmark
- Health & wellbeing program
- Paid volunteer and community leave
- Employee assistance program

Visit our website to learn more about us!www.hallmark.com.au

We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

- You must be an Australian citizen or have permanent Australian working rights to apply for this role.
- Approaches from recruitment agencies will not be accepted.
- If you have any queries please email ************@hallmark.com

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📌 Purchasing & Inventory Coordinator (Williamstown)
🏢 Hallmark Cards
📍 Williamstown