Our Client

Located on the fringe of Melbourne’s CBD, our client is a long-established and highly respected consultancy within the architecture, design, and construction sector, currently experiencing significant growth. With a strong commitment to quality, innovation, and sustainability, they have become a key player in Melbourne’s dynamic development market. Boasting an impressive portfolio of completed projects and a strong pipeline of upcoming projects, they continue to expand their presence in the industry. As part of their growth strategy, they are seeking a Project Administrator to join their team and contribute to their ongoing success. The culture is a fun, vibrant environment and is well suited to someone who enjoys collaborating across various teams.

Please note – this client values the culture they have built and puts a strong emphasis on teamwork. For that reason, this role will be based five days on site (walking distance from major train station).

The Role

Reporting directly to the General Manager, you will play a key role in a high-performing, close-knit project team. This respected leader is highly regarded in the industry and has built a robust reputation among those who have worked with them. Known for their collaborative approach, they work closely with all members of the project & administration team, with a proven track record of developing skills and advancing careers.

Your key responsibilities will include, but are not limited to:

- Project set up
- Supporting proposals for fee’s & tender submissions
- Gathering internal & external material to support project set up
- Tracking & recording project completion against timeframes
- General administrative support (diary management, booking travel, ordering office supplies, managing couriers etc)
- Coordinating office facilities (supplies, events, social functions)
- Supporting Quality Assurance, OHS compliance & maintaining training records

Why should you apply?





- Exciting pipeline of projects – You’ll be working on a steady stream of interesting, high-profile projects with plenty more in the pipeline, so there’s always something new to sink your teeth into.
- Learn from the best – The leadership team is well-respected in the industry and genuinely invested in developing their people, so you’ll have experienced mentors helping you grow your skills and career.
- Collaborative, close-knit culture – This is a team that works hard, supports each other, and actually enjoys spending time together, making those five days in the office fly by.
- Broad, hands-on role – From project setup and submissions to client interaction and supporting directors, you’ll get exposure to every corner of the project lifecycle – perfect for building your experience quickly.
- A stable, growing business – Long-established, with a reputation for quality and innovation, this is the kind of organisation where you can plant roots and progress.

The Successful Candidate

You may already have experience as a Project Administrator, or you may be an ambitious administration professional looking to build your career in project support.

Experience within engineering, construction, consulting, architecture or design would be highly regarded, however candidates from other service-based businesses with strong administration skills are also encouraged to apply.

You will have excellent attention to detail, strong communication skills and the confidence to build effective relationships with stakeholders at all levels. You will be organised, proactive and eager to learn, with an interest in supporting project and development managers across a varied workload.

Key Skills and Experience

- Strong attention to detail
- Intermediate excel skills
- Proven stakeholder management skills across all levels
- Project administration / project management experience
- Deadline-driven and highly organised
- Excellent communication skills

Follow the Align Talent LinkedIn page for more job opportunities and updates: www.linkedin.com/company/aligntalent.

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📌 Project Administrator - Architecture (Melbourne)
🏢 Align Talent
📍 Melbourne