Your role

You’ll be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office. At Allens, excellence is not just expected—it’s embedded in everything we do. Our structure means you’ll work closely with Practice Executives to provide high quality, proactive, business support to Partners and senior legal operatives.

The Team Executive plays a key role in assisting Practice Executives to manage the financial aspects of their Partners’ practice, including client reporting. This role demands precision, initiative and a deep understanding of the commercial drivers of a top‑tier legal practice.

We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role.

Responsibilities

- Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
- Assist Practice Executives with administrative duties associated with the financials of a matter including billing, e‑billing, tracking of non‑dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters.
- Work collaboratively with members within and outside of the Practice Support team to ensure high quality work and service standards are delivered to all internal and external stakeholders.
- Provide support during Practice Executives’ annual and sick leave.
- Support Practice Executives with organising firm events including corporate tables, business and industry events, client events and staff events.
- Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
- Provide guidance to others and be a source of information on drafting, producing documents and practice management processes and procedures.

This is a full‑time, fixed term contract chance. Our hybrid working arrangements require 60 % of your time in the office. However, we understand that individual circumstances vary and are happy to discuss possible flexibility while ensuring we meet business needs.

About you

We are seeking individuals who thrive in fast‑paced,



intellectually rigorous environments. You will consistently deliver high‑quality outcomes, demonstrate sound judgment and take ownership of complex tasks.

Your ability to manage upwards, influence stakeholders and drive continuous improvement will be critical to your success.

Qualifications

- Experience in a similar role, ideally within a law firm (experience in finance, accounting or other professional services is also acceptable).
- A commitment to promoting operational excellence among Practice Support staff and leading by example.
- Strong written communication skills and keen attention to detail with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
- Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
- A high degree of initiative, pro‑activity and problem‑solving skills, with a willingness to take ownership of tasks and projects and deliver innovative solutions.
- Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
- A desire to learn, grow, network and mentor others.
- A story to tell – our culture is made up of unique backgrounds and varying life experiences. We celebrate your differences across gender, gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities and family and caring arrangements. We encourage applications from all passionate applicants.

Your development

In joining Allens you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow.

Our unique Career Deal provides control of your career and a transparent approach to career development. Our international alliance with Linklaters enables secondments worldwide.

You’ll be part of a team that is trusted to deliver results,



contribute to firm‑wide initiatives and uphold the highest standards of client service and operational excellence.

At Allens, our values are the foundation of everything we do. We celebrate those who think creatively, collaborate to solve problems, lead inclusively and pursue excellence – qualities we seek in every employee.

Our perks

- Financial: market competitive fixed remuneration, employee recruitment referral programme, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding programme.
- Health and well‑being: fully subsidised gym memberships, annual flu vaccinations, skin checks, in‑house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Programme including confidential counselling, well‑being coaching and financial coaching for employees and their families and regular well‑being sessions with our in‑house consulting psychologist.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: the ability to purchase additional annual leave, an enhanced inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and executive coaching to support the transition.
- Recognition: team‑based recognition including social activities and contribution‑based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the workplace and other social justice issues as well as our workplace giving and volunteering programmes.

Equal Opportunity Employer

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities and family and caring arrangements. We encourage applicants from all backgrounds. If you require adjustments to fully participate in the application process, please contact us at

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📌 Team Executive (Melbourne)
🏢 Allens
📍 Melbourne