Join an innovative AI company transforming how commercial buildings operate.

We're partnering with a rapidly growing Australian artificial intelligence company that's redefining how commercial buildings are managed. Their AI-powered platform helps property owners, facilities managers and building operators optimise energy efficiency, automate decision‑making, reduce operating costs and improve building performance through intelligent building analytics.

Following continued growth, they're seeking an exceptional Chief of Staff & Business Operations to become the operational right hand to the Global CEO and COO.

This is a rare opportunity to join a high‑growth AI scale‑up where you'll help shape strategy, improve operations and play a pivotal role in building a globally recognised technology business.

The Role:

As Chief of Staff & Business Operations, you'll operate at the centre of the business, partnering directly with the executive leadership team to ensure strategic priorities become measurable outcomes.

You'll oversee business operations, project delivery, executive coordination, governance, finance administration and continuous operational improvement while driving accountability across multiple teams and international stakeholders.

No two days will be the same. You'll remove operational friction, improve business processes, coordinate strategic initiatives and help the leadership team focus on scaling the business.

Key Responsibilities:

- Partner directly with the Global CEO and COO to execute strategic priorities.
- Coordinate business operations across administration, finance, procurement and executive reporting.
- Lead cross‑functional projects and company‑wide operational initiatives.




- Build scalable business processes and improve operational efficiency.
- Support customer onboarding, account management and operational delivery.
- Develop executive dashboards, reporting and KPI tracking.
- Coordinate Board meetings, executive communications and governance activities.
- Champion the use of AI tools and automation to improve productivity across the business.
- Drive accountability, remove operational bottlenecks and ensure strategic initiatives are delivered.

About You:

- Experience leading business operations within a startup or scale‑up workplace.
- Strong commercial judgement across finance, procurement, administration and operational decision‑making.
- Proven experience managing cross‑functional projects and delivering operational initiatives.
- Experience partnering closely with founders, CEOs or executive leadership teams.
- Highly organised with exceptional stakeholder management and communication skills.
- Comfortable operating strategically while remaining hands‑on when required.

Preferred Background:

- Experience within SaaS, Artificial Intelligence or technology businesses.
- Exposure to Property Technology (PropTech), Building Controls, Engineering, Facilities Management or Building Services preferred.
- Experience supporting customer onboarding, customer success or account management.




- Experience establishing scalable business processes within high‑growth organisations.
- Practical experience using AI tools including ChatGPT, Claude or similar productivity platforms.

Personal Attributes:

- Proactive and highly accountable.
- Commercially minded with excellent judgement.
- Naturally curious and passionate about continuous improvement.
- Thrives in fast‑paced, evolving environments.
- Comfortable working with ambiguity and solving complex problems.
- Strong communicator who builds trusted relationships across all levels.
- Able to influence without authority.
- Calm under pressure with exceptional attention to detail.

What's On Offer:

- Annual Performance Bonus (up to 10%)
- Employee Share Option Plan (ESOP)
- International exposure working with executive leaders across Australia and the UK
- Work at the forefront of AI, automation and smart building technology
- Flexible working arrangements
- Outstanding career progression as the business scales globally

Why Join?

You'll be joining an ambitious AI technology company that's helping organisations make smarter, more sustainable decisions through intelligent building technology.

Working directly alongside the CEO and COO, you'll gain exposure across strategy, operations, finance, governance, AI and international business while playing a critical role in scaling an innovative global organisation.

If you're looking for a role where you can genuinely influence the direction of a business, enjoy variety and thrive in a high‑growth environment, we'd love to hear from you.

Apply now for a confidential discussion

#J-18808-Ljbffr

📌 Chief of Staff & Business Operations | AI Property Technology | Sydney (Preferred) | $120K–$145[...] (City of Sydney)
🏢 UltraTalent
📍 City of Sydney