Working with a high performing executive specialsing in 3 Major Industries (Design/Construction, Fitness Industry and Hospitality Industry). This is an opportunity for an experienced and highly skilled Executive Assistant to enjoy a highly varied and challenging role. This is a friendly and supportive setting that will see you engaging with a high performing team across a private company environment.

Your duties in this role will include:
Extensive diary management for the Director
Travel booking and arrangement (as required)
Project follow up (Internal Projects & External Projects)
Stakeholder liaison and management
Presentation preparation using MS PPT for Business Development Opportunities (as required)
Expense reporting and BAS preparation
Minute taking and meeting arrangement
Project documentation and liaison
Send invoices through XERO upon completion of jobs.
Generate Account Receivable and Accounts Payable reports through Xero.
Assist in weekly meetings regarding current projects, status of live jobs, quoted works, future projects, sales leads and invoicing.
Assistant and PA to director, taking notes, preparing emails, quotes and reports.
Filtering email enquiries, quote requests,



project related information to director and project supervisor.
Answer phones and email enquiries daily.
Train, manage and provide leadership to your team and delgate tasks.
The ability to understand and manage payroll, COGs, revenue Management.
Contribute to annual budget and Sales and Marketing Business plan to help all businesses grow
Recruit and Induct current staff and fill in the graps across the businesses requiring assistance
Conduct staff briefings, weekly WHS meetings and P&L; meetings
Provide financial summary reports to relevant parties

This is a challenging role with a very busy company director and entrepreneur who is diversied across the Architecture, Construction, Fitness and Hospitality Industry. Your success will be governed by your experience working with fast-paced executive and understanding the need to pre-empt their needs on an ongoing basis. You will have experience with proactive diary management and stakeholder liaison, as well as outstanding interpersonal skills and a track record of understanding the unique needs of C-Suite executives. Experience taking minutes, drafting correspondence and managing a very busy diary is vital.

📌 Executive Assistant To Ceo Perth (Australia)
🏢 DBD
📍 Australia