Job Description
AbbVie is currently seeking a detail‐oriented and proactive Senior Administrative Assistant based in Mascot before relocating to the Sydney CBD in Q******.
This position provides comprehensive administrative support to the Value & Access and External Policy (ExPo) teams, including managing calendars, travel arrangements, and expense reports for two Senior Directors, processing purchase orders and invoices, and coordinating internal and external events.
The ideal candidate will bring robust attention to detail, excellent communication skills, and a collaborative, people‐focused approach, with the ability to thrive in a fast‐paced environment while ensuring adherence to relevant finance, legal, and regulatory policies.
Key Duties and Responsibilities
Provide general administrative assistance and support to the Value & Access Team and the ExPo team
Assist the V&A; and ExPo teams in the coordination of agreements/other business communications and ensuring that all legal documents are retained and logged according to relevant policies and processes
Raise purchase requests and process invoices through accounts payable systems to meet Finance and Operations' timelines.
Collate, store and/or submit any documentation relating to payments (ie. Invoices, contracts and agreements) to ensure unwavering adherence to relevant finance/regulatory policies and standards.
Maintain knowledge and skills of support tools used to perform this role efficiently and effectively.
Assist the V&A; and ExPo teams in the organisation of events, internal and external training sessions, and other meetings as required
Coordinate the onboarding of new employees (equipment, training schedule, schedule meet & greets etc.) to ensure all employees are made to feel welcome and set‐up for success.
Support the V&A; Director and Director of External Affairs with their agenda,



travel booking arrangements and expense reports
Lead the administrative elements of the annual Week of Possibilities volunteering event
Participate in/coordinate special projects, as required
Identify and propose solutions for process improvements
Role model AbbVie Ways We Work, and company culture
Support reimbursement compilation and editing, and inputting submission into HPP
Monitor HPP and circulate communications to relevant Value & Access team members
Collate and validate government rebate invoices and price disclosure requirements
Support for All Employee Meetings – room bookings and catering.
Manage the administrative processes for Week of Possibilities and ad hoc volunteering administration requests e.g. processing matched donations paperwork
Coordinate material development including liaising with the agencies, printing, distribution, updating materials, re‐approvals/ withdrawals and inventory to support internal and external events
Report any adverse event within 24 hours as per AbbVie's policies and procedures.
Proactively participate in AbbVie's WHS programs, adhere to policies and promote a safe work environment at all times.
Adhere to AbbVie's internal codes of conduct and compliance processes.
Other ad hoc duties, as requested.
Qualifications
Experience working with C‐suite executives within a multinational, matrix organisation
Proficient IT skills including Microsoft Office Skills (Word, Excel, Powerpoint, Teams, SharePoint, OneDrive) CTE/Concur, VEEVA Promomats
Highly organized and able to prioritise




Solution focused and able to work independently within an activity‐based work environment
Collaborative, team player
Attention to detail and fast learner
Excellent verbal and written communication skills
Able to work in a fast‐paced environment, "can do" attitude
People oriented
Flexibility and Availability
In line with Australia's 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable.
As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours.
We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.
Equal Opportunity Employer
AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, versatile, and supportive workplace that values and respects every individual.
We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion.
It is AbbVie's policy to employ qualified persons of the greatest ability.
We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status.
Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing ****** or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs.
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📌 Senior Administrative Assistant (New South Wales)
🏢 Abbvie
📍 New South Wales