Current driver's licence required for occasional travel to an off-site storage facilityROLE DETAILS$80,000-$90,000 + Super DOESurry HillsFull-time, permanent5 days in the office8:45am-5:30pmCurrent driver's licence required for occasional travel to an off-site storage facilityABOUT THE COMPANYJoin a highly regarded creative agency renowned for delivering immersive, experience-led projects for an impressive portfolio of global clients.
Blending creativity, culture and technology, this innovative business creates unforgettable moments while fostering a collaborative, energetic workplace.
With a beautifully designed office, regular team experiences and a genuine people-first culture, you'll be joining a business where your ideas and contribution will have real impact.ABOUT THE ROLEThis newly created role offers the chance to become the trusted right hand to the Founder & Managing Director while taking ownership of the day-to-day running of the office.
No two days will look the same—you'll expertly manage diaries, inboxes, travel, meetings and office operations while creating a seamless experience for the wider team.
They're looking for someone proactive, accountable and solutions-focused who enjoys taking initiative, building relationships and making a role their own as the business continues to grow.DUTIESManage a complex diary, inbox and meeting schedule for the Founder & Managing DirectorCoordinate client communications and meeting logisticsArrange domestic and international travel for the leadership team and wider businessPrepare agendas, coordinate weekly meetings and take accurate minutesProcess expenses, maintain subscription trackers and manage reporting in ExcelOversee office operations including stationery, facilities, meeting rooms, mail, kitchen and supplier relationshipsCoordinate office maintenance, IT troubleshooting, equipment warranties and service providersOwn the end-to-end onboarding and offboarding process,



including IT setup and first-day experiencesMaintain office assets and equipment through the inventory booking systemCoordinate internal events including the annual Christmas party and team celebrationsManage insurance renewals, registrations and general business administrationProvide proactive executive and administrative support wherever neededSKILLS & EXPERIENCEPrevious experience as a PA, Executive Assistant, Team Assistant or Office ManagerDemonstrated experience managing busy diaries and executive supportStrong organisational skills with the ability to juggle competing prioritiesA proactive, resourceful and highly accountable approachExcellent communication skills and confidence building relationships at all levelsIntermediate to advanced Microsoft Office skills, particularly ExcelExperience coordinating travel, events and office operationsCurrent Australian driver's licenceA positive, hands-on attitude with a willingness to pitch in wherever neededBENEFITSCompetitive salary of $80,000-$90,000 + SuperOpportunity to build and shape a newly created roleWork closely with an inspiring Founder in a highly creative businessJoin a collaborative, supportive and energetic teamBeautiful Surry Hills officeRegular team events, creative outings and social experiencesGenuine opportunity for long‐term growth as the role evolvesOUR RECRUITMENT PROCESSAt Lotus People, we are committed to fostering diversity, equity and inclusion.
We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.Every application we receive is reviewed by a real person, never by AI.
If your experience aligns with the requirements of the role, a consultant will be in touch within 2-3 business days for an initial phone screen.
Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.
Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted.
We ask that all interested candidates please apply online and wait to hear from us.
Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.
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📌 Pa / Office Manager (New South Wales)
🏢 Lotus People
📍 New South Wales