Personal Assistant (Pathway to Practice Manager) $115,000 - $120,000 a year Permanent 26d ago , from Express Healthcare Staffing, Sydney Metro Pathway to Practice Manager | Private Psychiatry Practice | Bondi Junction (part time hours) An exciting opportunity exists for an experienced Executive Assistant, Personal Assistant, Medical Administrator or Practice Coordinator to join a growing private psychiatry practice in Bondi Junction.
This role has been intentionally designed as a career pathway into Practice Management, making it an excellent opportunity for someone looking to grow beyond administration and take on broader operational responsibilities over time.
Working closely with the Practice Principal, you will play a key role in supporting patient care, practice administration, referrals, billing, stakeholder communication and practice development while helping build the foundations of a high-quality specialist mental health practice.
The practice provides specialist adult psychiatry services, supporting patients with: Mood and anxiety disorders Trauma-related presentations Addiction complexity Psychotherapy-oriented treatment Medication management Our vision is to create a warm, highly organised and patient-centred service known for clinical excellence and exceptional patient care.
Key Responsibilities Manage appointments, diaries, referrals and correspondence Coordinate patient enquiries, onboarding and appointment scheduling Support billing, invoicing, Medicare claims and practice administration Maintain accurate patient records using Halaxy Liaise with GPs, psychologists, hospitals and other healthcare professionals Manage referral workflows, waitlists and follow-up communications Assist with practice operations, systems improvement and workflow development Support GP engagement,



stakeholder relationships and practice growth initiatives Assist with the ongoing establishment and development of the Bondi Junction consulting practice Essential Experience in an Executive Assistant, Personal Assistant, Medical Secretary, Medical Administration or Practice Coordinator role Healthcare industry experience Exceptional organisational and time management skills Excellent written and verbal communication High attention to detail and ability to manage multiple priorities Professional, compassionate and emotionally intelligent approach Strong computer and administration skills Ability to maintain confidentiality and discretion Comfortable working independently and using initiative Desirable Experience in psychiatry, psychology, mental health or specialist medical practice Experience using Halaxy or similar practice management software Knowledge of Medicare and private billing processes Experience supporting a founder-led healthcare or professional services business Experience with GP liaison, stakeholder engagement or healthcare business development Interest in progressing into a Practice Manager role We're seeking someone who is: Warm, professional and patient-centred Highly organised and proactive Calm under pressure Solutions-focused and adaptable Emotionally intelligent and discreet Confident communicating with patients and healthcare professionals Excited by the opportunity to help build and grow a specialist practice Why Join Us?
Clear pathway to Practice Manager Opportunity to work closely with a specialist psychiatrist Meaningful work supporting adult mental health care Exposure to both clinical and business aspects of private practice Ability to influence systems, processes and practice growth Supportive, professional and versatile working environment Genuine opportunity to make an impact during an exciting growth phase If you're looking for a long-term opportunity where you can contribute, grow and ultimately develop into a Practice Manager role, we'd love to hear from you.
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📌 Personal Assistant (Pathway To Practice Manager) (New South Wales)
🏢 Express Healthcare Staffing
📍 New South Wales