Operations Coordinator – Building & MaintenanceLake Macquarie Services Pty Ltd (T/A LMS Newcastle) – Newcastle NSWFull-time or Part time | Hybrid / Remote Flexible.LMS Newcastle is a growing building, maintenance and construction company servicing Newcastle, Lake Macquarie, the Central Coast and surrounding areas.We deliver a wide range of works across:maintenance and reactive works,renovations and residential building,commercial fitouts,roofing and remediation,disability and SDA housing,aged care and facilities maintenance,and project-based construction works.Our business is growing steadily, and we are now looking for an organised and proactive Operations Coordinator to help support and streamline the day-to-day operational side of the business.About the RoleThis is not a standard administration role.
You'll become a key part of the operational engine room of the business, coordinating workflow, scheduling, client communication and administration across our maintenance and construction operations.
Beyond keeping jobs moving, you'll have the opportunity to improve workflows, document procedures, implement new technology and help shape how the business operates as it continues to grow.The role will initially focus heavily on:maintenance coordination,scheduling,workflow management,client communication,subcontractor coordination,and ServiceM8 administration.This role will work closely with the business owner and has the potential to grow into a senior operations role over time.
You'll have genuine input into how the business operates, with the opportunity to recommend and implement improvements as you grow into the role.The role can be:full-time or part-time,hybrid or remote-based,and structured flexibly for the right candidate.This role will evolve as the business grows.




We are looking for someone who wants to grow with us, take ownership and become a trusted operational leader within the business.Key ResponsibilitiesCoordinate scheduling of trades and subcontractorsManage ServiceM8 workflows and job administrationMonitor open jobs and ensure workflow progressionCoordinate reactive maintenance requestsFollow up quotations and client approvalsLiaise with clients, suppliers and subcontractorsPrepare completed jobs for invoicingDevelop and maintain SOPsIdentify and implement workflow improvementsAssist with automation and technology initiativesAbout YouWe are looking for someone who is:highly organised and proactivecalm under pressurean excellent communicatorenjoys solving problemsnaturally looks for better ways of doing thingscomfortable learning new software and technologyconfident making decisions within agreed guidelinesprocess-driven and detail-orientedYou will ideally have experience in:trade services,construction,facilities maintenance,service coordination,or operational administration.Experience using ServiceM8 or similar job management software (such as Simpro or AroFlo) will be highly regarded.Most importantly, we are looking for someone who:takes ownership,enjoys improving workflows and business processes,wants to help build a well-structured, growing business.What We OfferFlexible hybrid/remote work structureSupportive and growing team environmentOpportunity to help shape operational systems and processesLong-term growth potential within the businessDiverse and interesting work across multiple sectorsA role where your input and initiative will genuinely matterSalarySalary will be based on experience and capability.Indicative range:$80,000–$100,000 + super (full-time equivalent), depending on experience and capability.Flexible arrangements available for the right candidate.
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📌 Operations Coordinator – Building & Maintenance (New South Wales)
🏢 Lake Macquarie Services(T/A LMS Newcastle
📍 New South Wales