Role OverviewThe Faculty of Science and Engineering is seeking an experienced administrator to provide practical and efficient support for the leadership team, key stakeholders and projects of the Australian Genome Foundry (AGF).
The role includes day‐to‐day operational support, stakeholder management and contributing to improvement projects by maintaining accurate records, supporting knowledge management and assisting with process and system enhancements.Key ResponsibilitiesAct as the primary contact for key internal and external stakeholders, maintaining effective communication channels, analysing requests and correspondence to prioritise urgent and sensitive matters.Triage emails, correspond with stakeholders, undertake diary management and organise meetings for the AGF Chief Scientist.Provide financial, purchasing and travel administrative support to AGF staff.Assist in the implementation of policies, guidelines and procedures and play a leading role in their application to ensure effective operation of the AGF Plan.Support individual and collaborative projects and initiatives, including planning, implementation of systems and processes, review, data collection, analysis and reporting.Coordinate project administration, including meetings, minute taking, managing actions and follow‐ups, and project status reporting.Coordinate workshops and events for AGF, including catering, room bookings, liaison with stakeholders, routine correspondence, venue bookings, registration management, venue set‐up and pack‐down, feedback survey coordination and other duties.About YouYou will be a motivated and proactive administrator with excellent communication skills and a strong track record in business operations, administration,



or project roles.
You will possess an operational background, ideally in a research context, and be comfortable working with stakeholders, finance, reporting and providing administrative support.
Strong relationship‐management skills, teamwork, time management, organisational skills and an eye for detail are essential.Essential QualificationsRelevant tertiary qualification with subsequent experience, or equivalent competence gained through education, training and experience.Excellent written and verbal communication skills with high attention to detail.Ability to liaise effectively with a range of stakeholders, delivering outcomes within tight timeframes while managing expectations.Ability to quickly adopt and understand current systems, processes and technology.Experience with Microsoft Office 365, database management systems, online booking systems and financial systems.Excellent time management skills with a demonstrated ability to respond to changing priorities and manage multiple tasks.Demonstrated ability to work collaboratively and independently while managing competing demands.Desirable QualificationsBachelor degree in molecular biology or an equivalent discipline.Knowledge and experience working in a complex administrative environment, preferably within Higher Education.Sound understanding of NCRIS funded infrastructure facilities and reporting requirements.Additional InformationApplications close on 31 July ****.
Please apply online and attach your resume and a separate cover letter outlining how you meet the selection criteria.
The successful applicant will require a criminal history check.
For enquiries, contact Belinda Fabian, Business Manager, at .
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