Job Overview

Our client is looking for a Property Operations Administrator to support day-to-day business operations across client management, systems administration, team coordination, and internal processes. This role focuses on execution, organization, and follow-through to ensure smooth operations and visibility across the client journey.

Schedule: Monday - Friday, 10:00 AM - 6:00 PM AEST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

Client & Deal Support

- Support client onboarding and maintain client journey tracking in Zoho Projects
- Coordinate introductions to stakeholders (B&P; inspectors, property managers, agents, and other third parties)
- Assist with contract-related administration (contracts, invoices, COS, document collation)
- Send settlement and post-settlement communications
- Follow up with agents regarding deal milestones and client journey updates

Systems & Operations
- Maintain Zoho CRM (data accuracy, client records, pipeline updates)
- Maintain Zoho Projects (deal milestones, task updates, status tracking)
- Manage Zoho email templates and mass email sends (including newsletters and updates)
- Maintain internal folders, Google Drive, Google Sheets, and shared documentation
- Troubleshoot basic account or system issues (e.g., Google Business Profile, email setup, GoDaddy)

Team Support & Coordination
- Support onboarding and offboarding of team members
- Assist with team coordination (calendar checks, meeting scheduling, shared updates)
- Validate team end-of-day submissions and basic performance tracking
- Support training and documentation for operational processes
- Assist in leading team meetings when required (when the Director is unavailable)

Marketing & Communications Support




- Support creation and sending of newsletters (editing, sending)
- Upload blogs and content to the website
- Assist with social media posting when required (e.g., Facebook groups, announcements)
- Support basic design and content edits (Canva, presentations, flyers, videos - when needed)
- Respond to Google Reviews and assist with community engagement updates

Process & Documentation
- Assist in maintaining and updating process documents and SOPs
- Identify gaps in workflows and flag opportunities for process improvement
- Ensure team materials and organizational details remain updated on the website

Regular Cadence Tasks
- Weekly: assist with posting off-market opportunities and sending off-market emails
- Monthly: assist with posting monthly settlements and internal reporting

Preferred Qualifications

- Strong organizational and follow-through skills
- Comfortable working with CRMs, project tools, and shared systems
- Able to coordinate across multiple stakeholders
- Detail-oriented and reliable in execution
- Willing to learn and grow within an operations-focused role

What This Role Is Not
- This role does not own strategy, hiring decisions, or financial approvals
- This role supports operations but does not replace senior operational leadership

Independent Contractor Perks
- Health Insurance Coverage for eligible locations
- Permanent work from home
- Immediate hiring





Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Job Category

Property/Real Estate

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Monday to Friday, 10:00 AM to 6:00 PM (1-hour Unpaid Break) Sydney

Published on

Aug 04 2026

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

Property Operations Administrator (Zoho CRM)

Job Category

Property/Real Estate

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Monday to Friday, 10:00 AM to 6:00 PM (1-hour Unpaid Break) Sydney

Published on

Aug 04 2026

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, skilled partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

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📌 Property Operations Administrator (Zoho CRM) (Sydney)
🏢 Bruntwork
📍 Sydney