We are currently seeking an Office Manager / Administrator / PA to join our professional and friendly team.

Simon McCurdy Landscapes is a well established (c. 28 years) company specialising in high-end residential landscape construction and garden maintenance across the Inner-Eastern, South-East, Bayside and Mornington Peninsula suburbs. We have a passionate and talented team and a strong pipeline of work. Our purpose-built factory and office is located in the Bayside suburb of Highett.

A unique full time opportunity has arisen for an experienced Office Manager to join our team. This position would suit a candidate who is a small/medium business specialist.

A key focus of this role is to take ownership of tasks end-to-end, from initiation through to completion and delivery.

About you

Our ideal candidate will have:

- Desire to work in a SME workplace

- Strong organisational and communication (written and verbal) skills

- Ability to multi-task and problem solve

- Proficiency across the Microsoft Office suite and willingness to learn industry specific software programs

- Social media / marketing experience advantageous

- Demonstrated experience in stakeholder management

- A proactive, adaptable approach and understanding of the unique challenges of smaller organisations

- The ability to work independently and alongside the team

- Attention to detail and accuracy an essential attribute

- Previous experience in a comparable industry (construction trades) is preferred

- Experience using BuildXact software is highly regarded

About the role





You will report directly to the business owner in a varied role where no two days are the same! A stand alone position with no direct report staff.

Duties include:

- PA duties to business owner, including corresponding with clients, suppliers and employees

- Assisting with tender submissions, including liaising with clients and suppliers and preparation of final tender documents

- Issuing of digital contracts, variations and warranty insurance for all Landscape Construction projects

- Day-to-day business administrative tasks, including diary management, answering all incoming calls and emails, and meeting and greeting visitors to the office

- Perform administrative tasks to support the Construction and Maintenance managers and Bookkeeper

- Assistance in recruitment of new trades staff & apprentices, including creating and posting job advertisements, liaising with recruiters, coordinating interviews, and managing new employee contracts and sign-up of new apprentices

- Management of client files, project handover packs and client gifts

- OHS tasks including SWMS & JSA preparation, incident management & training

- Coordination of all staff events and quarterly Toolbox meetings

- Other ad hoc duties as required

What we offer

- A full time position based in our modern and spacious premises

- A small and supportive team in a relaxed and friendly environment

- Salary $75k to $85k plus superannuation, commensurate to experience

To apply for this exciting and long-term opportunity, please submit your resume and a covering letter via Seek.

* Only short-listed candidates will be contacted.

📌 Office Manager / Administrator / PA (Highett)
🏢 Simon McCurdy Landscapes
📍 Highett