Join a growing fire services contractor with a reputation for quality and innovation.

With our continuing business growth and successful delivery of major projects, Pyrologic Fire Services is seeking a proactive and experienced Office Manager & Bookkeeper to lead our head office administrative operations in Castle Hill.

This is a pivotal, full time role ideal for someone with a strong background in office administration, invoicing, receivables management, and contract administration. Experience in construction or subcontracting environments is highly desirable.

About Us

Pyrologic Fire Services is a quick-growing, medium-sized fire services contractor specialising in the design, installation, and servicing of fire protection and detection systems. With a team culture focused on excellence, safety, and long-term relationships, we deliver high-impact fire protection solutions across NSW.

About the Role

In this role, you’ll be responsible for the efficient running of office and financial administration, directly supporting our project teams, site staff, and management. You’ll lead our small but dynamic admin team, drive system improvements, and ensure compliance with contracts and invoicing processes.

Key Responsibilities

- Oversee day-to-day office admin functions and internal coordination
- Manage and streamline invoicing, receivables tracking, and project billing
- Maintain accurate client and supplier records; follow up on outstanding accounts
- Coordinate and monitor contract administration,



including compliance documents, registrations, and subcontractor agreements
- Assist with payroll preparation and liaise with the finance team on job costing
- Develop and maintain internal systems, procedures, and office policies
- Provide general executive and project support across the business
- Supervise a small team of admin staff and ensure deadlines are met

What We’re Looking For

- Proven experience in office administration or admin management (3+ years preferred)
- Strong understanding of invoicing, accounts receivable, and contract admin workflows
- Excellent computer skills—MS Office and Xero experience is essential
- Exceptional organisational skills and attention to detail
- Explicit communication and a confident, proactive approach
- Construction, building services or trade-based admin experience (desirable)
- Certificate IV or higher in Business Administration, Finance, or a related field (preferred)

What We Offer

- Market-competitive salary package and annual performance review
- Flexible work arrangements negotiable after probation
- Work with a respected, high-performing team
- Professional development and upskilling opportunities
- Centrally located in Sydney Olympic Park. Relocating to a brand new office in Castle Hill in 4 weeks
- Long-term role in a growing business with real career pathways

Join a company that values initiative, reliability, and teamwork.

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📌 Office Manager & Bookkeeper (The Hills Shire)
🏢 Pyrologic Fire Services
📍 The Hills Shire