About the role

We are seeking a dedicated and organised Admin/Office Coordinator to join our team in Rockhampton, QLD. This is a full-time or part time depending on the applicant that plays a crucial role in the smooth operation of our office. As Admin/Office Coordinator, you will be the backbone of our administrative function, ensuring that our office runs efficiently and that all team members have the support they need to perform at their best. This position is essential to maintaining our high standards of service delivery and supporting the strategic objectives of KOOL LEC PTY LTD.

Key responsibilities

- Managing general office administration, including maintaining filing systems, managing correspondence, and organizing office supplies and equipment
- Coordinating office schedules, bookings, and meeting arrangements for staff and clients
- Using of our management program Aroflo and Xero
- Maintain compliance documentation, service reports and safety records
- Providing administrative support to management and team members across the organization
- Answering and directing telephone calls, emails, and other enquiries in a professional manner
- Processing invoices, expenses, and other financial documentation as required
- Maintaining accurate records and databases, ensuring information is organized and up to date
- Assisting with event coordination, office projects, and special initiatives as needed
- Liaising with external providers and vendors to ensure quality service delivery
- Supporting the reception area and providing general front-of-office duties




- Contributing to a positive and organised office environment through proactive problem-solving and attention to detail

What we’re looking for

- Proven experience in an administrative or office coordination role, ideally within a busy office environment
- Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively
- Strong written and verbal communication skills, with the ability to interact professionally with staff, clients, and external contacts
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
- Demonstrated attention to detail and accuracy in all administrative tasks
- A proactive and collaborative approach, with the ability to work independently and as part of a team
- Reliability and a commitment to meeting deadlines
- Flexibility and willingness to support various areas of the business as required
- Preferred: Experience with office management software, scheduling systems, or database management

What we offer

At KOOL LEC PTY LTD, we are committed to supporting the wellbeing and development of our employees. We offer a competitive full-time or part-time position with a supportive and inclusive workplace culture. Our team advantages from a collaborative environment where your contributions are valued and recognized. We encourage professional development and provide opportunities for skill enhancement and career growth. We also offer flexibility in how our team members work, ensuring a healthy work-life balance. As part of our team, you’ll have the opportunity to make a real difference and be part of an organization that genuinely cares about its people.

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📌 Admin/ office Coodinator (Rockhampton)
🏢 KOOL LEC
📍 Rockhampton