Job Description: Contracts & Compliance Administrator

Job Overview

We are seeking a detail-oriented and organized Contracts & Compliance Administrator to join our team. This multifaceted role is crucial to our operational success, combining rigorous contracts administration, regulatory and corporate compliance, and essential administrative support.

The ideal candidate will have a solid background in managing contract lifecycles and ensuring regulatory alignment. Experience within the building services, telecommunications (comms), or electrical contracting industries is highly desirable and will allow the successful candidate to hit the ground running.

Key Responsibilities

1. Contracts Administration

- Lifecycle Management: Manage the administration of contracts from inception through to execution, tracking renewals, extensions, and closeouts.

- Review & Coordination: Review incoming contracts, variations, and subcontracts for accuracy and alignment with company policies, coordinating with project managers and legal teams as needed.

- Document Control: Maintain a centralized, secure, and up-to-date digital contract repository.

- Claim Support: Assist in processing progress claims, payment applications, and variations in accordance with contract terms and relevant security of payment legislation.

2. Compliance & Risk Management

- Industry Compliance: Ensure all projects and subcontracts comply with industry-specific regulations, licensing, and safety standards (e.g., electrical safety regulations, building codes).

- Prequalification & Onboarding: Manage the onboarding and compliance verification of subcontractors (collecting insurances, SWMS, licenses, and safety management plans).

- Auditing: Conduct regular internal audits of contract files and compliance documentation to identify and mitigate risks.

3.



Administrative Support

- Project Admin: Support project managers with general administrative tasks, including preparing correspondence, meeting minutes, and project reports.

- System Maintenance: Keep internal databases, ERP systems, and CRM tools updated with accurate client and project data.

- Stakeholder Liaison: Act as a professional point of contact for clients, subcontractors, and internal teams regarding administrative and contractual queries.

Qualifications & Experience

Required:

- Proven experience as a Contracts Administrator, Compliance Officer, or in a project administration role.

- Strong understanding of construction contract structure, legal terminology, and compliance frameworks.

- Exceptional organizational skills with a proven ability to manage multiple deadlines and high volumes of paperwork.

- Advanced proficiency in MS Office Suite (Word, Excel, SharePoint) and contract management or ERP software.

- Excellent written and verbal communication skills with high attention to detail.

Preferred (Highly Desirable):

- Industry Experience: Prior experience working within Building Services, Electrical Contracting, or Telecommunications/Comms sectors.

- Familiarity with industry-specific commercial contracts (e.g., AS4000 series, Master Builders, or bespoke subcontractor agreements).

- Knowledge of workplace health and safety (WHS) compliance requirements relevant to trades.

- Knowlege of Security of Payments Act (SOPA).

Key Competencies

- Analytical Thinking: Ability to spot discrepancies or risks in dense contractual and compliance documentation.

- Proactive Problem Solving: Anticipates compliance bottlenecks or contract expiries ahead of time.

- Relationship Building: Ability to collaborate effectively with diverse stakeholders, from tradespeople on-site to corporate clients.

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📌 Contract Adminstrator (Bankstown)
🏢 H3C Plus
📍 Bankstown