Executive Assistant to Mayor and Councillors

- Part-time (30.4 hours per week), ongoing position
- Be the backbone of civic leadership - support the Mayor and Councillors at the highest level.
- $104,790 - $114,015 per annum (pro rata to be applied) plus Super

This is an exciting opportunity to provide high-level executive and administrative support to the Mayor and Councillors, helping ensure the smooth coordination of civic duties, Council business and community-facing commitments.

About the role

Working 30.4 hours per week across 4-days, you will play a pivotal role in ensuring the offices of the Mayor and Councillors operate seamlessly and professionally, managing complex workflows , competing priorities and sensitive matters in a dynamic civic environment. The role also involves building strong relationships across the organisation and with key external stakeholders, supporting effective governance, community engagement and the delivery of Council’s strategic objectives.

About you

You are an experienced Executive Assistant who thrives in fast-paced, complex environments. You bring exceptional organisational skills, sound judgment, and the ability to manage sensitive and confidential matters with discretion. Your interpersonal skills enable you to build solid, respectful relationships at all levels, and you have advanced proficiency in preparing documentation, reports, and presentations. You are proactive, adaptable, and confident in leveraging technology to improve processes and outcomes.

Key responsibilities

In this role, you will oversee and manage administrative and executive support functions for the Mayor and Councillors , ensuring calendars , meetings,



correspondence and civic commitments are handled with precision and professionalism.

You will keep the Mayor and Councillors informed and prepared for meetings, events and community engagements, coordinate travel and civic activities where required , and maintain the highest standards of confidentiality , accuracy and presentation.

Beyond day-to-day operations, you will assist with research, briefings, projects and governance -related activities, ensuring timely delivery and alignment with Council priorities. You will liaise with the Mayor, Councillors, senior leaders and external stakeholders, representing the Mayor and Councillors’ offices with professionalism and discretion. Importantly, you will contribute to process improvements, embracing emerging trends and technologies to enhance communication and streamline administrative practices across the organisation.

Why join us

At City of Boroondara, we are committed to creating a vibrant and inclusive city that meets the needs and aspirations of our community. Our people are at the heart of everything we do, and we foster a culture built on collaboration, respect, and innovation. You’ll be part of a team that values integrity, empowers others, and inspires possibility. We offer a supportive environment where your contributions make a real difference to the community we serve.

Benefits





- You will enjoy access to flexible work arrangements, generous leave entitlements, and wellbeing programs.
- We provide ongoing professional development opportunities and a collaborative team environment where your skills and ideas are valued.
- This is your chance to work on meaningful projects that shape the future of our city.

Employment Requirements

- Demonstrated experience in providing high-level executive or administrative support within a complex, fast-paced and politically sensitive environment
- Applicants must have the right to work in Australia.

- Preferred applicants will be required to undergo a National Police Record Check and hold a valid Working with Children Clearance.

Who are we?

The City of Boroondara is a metropolitan council, representing more than 170,000 people in the inner-eastern suburbs of Melbourne. A leader in the local government sector, with a reputation for innovation and excellence, we believe in providing an environment where our staff thrive, both in the work they do and in how they learn and develop as people and professionals.

We like to challenge the norm and we are investing significantly in innovation and technology improvements in order to provide our customers with an even greater experience and engagement. We are putting our customers at the forefront of what we do with our organisation wide initiative, Transforming Boroondara Program.

You will be instrumental in driving this change across the organisation using best practice approaches to successfully support us from the now to our desired future state.

With so much going on it’s a great time to join Boroondara!

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📌 EA to Mayor and Councillors (Melbourne)
🏢 City of Boroondara
📍 Melbourne