Founder Executive Assistant & Operations Coordinator

Load Link Australia Pty Ltd - Biggera Waters QLD

Founder Executive Assistant & Operations Coordinator

Full-Time | Gold Coast, Queensland

Bring order to complexity. Help build exceptional businesses.

We're looking for an exceptional Executive Assistant to work directly with the Founder of a privately owned group of companies.

This is not a traditional Executive Assistant role.

You'll become a trusted partner, helping coordinate the day-to-day operations of a diverse business group while progressively taking ownership of key administrative, operational and financial responsibilities.

If you're highly organised, proactive, enjoy solving problems and thrive in a fast-paced environment, this is an opportunity to build a long-term career with genuine responsibility and growth.

About Us

We are a privately owned group of companies headquartered on the Gold Coast.

Our businesses operate across:

- Technology & Software
- Freight & Logistics
- Automotive Engineering
- E-commerce
- Investment Management
- Property Development
- AI Infrastructure

Some of our businesses have been established for decades, while others are developing new technologies and large-scale infrastructure projects.

No two days are the same, and neither is this role.

About the Role

You'll work directly with the Founder, helping coordinate multiple businesses, projects and priorities.

Initially, you'll focus on executive administration, bookkeeping and operational support.

As you gain experience and confidence, you'll progressively take ownership of broader operational responsibilities, helping implement systems, improve efficiency and free the Founder to focus on strategic growth.

This role is ideal for someone who enjoys variety, takes initiative and likes bringing order to complexity.





Key Responsibilities

- Executive diary and calendar management
- Email management and correspondence
- Meeting preparation and follow-up
- Bookkeeping using Xero
- Accounts payable and receivable
- Bank reconciliations
- Preparing reports and presentations
- Document preparation and administration
- Project coordination
- Office administration
- Supplier and stakeholder communication
- CRM management
- Research and business analysis
- AI-assisted administration and workflow improvement
- Social media scheduling and content coordination
- Travel coordination
- Maintaining business systems and operating procedures

About You

You don't need to know everything.

We're looking for someone with the right attitude, strong organisational skills and a willingness to learn.

You'll ideally be someone who:

- Takes ownership of your work
- Is naturally organised
- Thinks ahead rather than reacting
- Learns current systems quickly
- Has excellent attention to detail
- Communicates professionally
- Maintains strict confidentiality
- Enjoys solving problems
- Is comfortable managing multiple priorities
- Embraces technology and AI to work more efficiently

Essential Requirements

- Excellent written and verbal communication skills
- Strong organisational and time management skills
- High attention to detail
- Intermediate to advanced Microsoft Office skills
- Current driver's licence
- Australian working rights

Desirable Experience





Experience with any of the following would be highly regarded:

- Xero
- Microsoft 365
- ChatGPT or other AI productivity tools
- Canva
- Bookkeeping
- Executive Assistant experience
- Social media scheduling
- CRM systems
- Project coordination

If you're the right person, we'll provide training to help you develop the rest.

What You'll Gain

This role provides exposure to every aspect of operating and growing multiple businesses.

You'll gain practical experience in:

- Business operations
- Financial management
- Executive administration
- AI productivity tools
- Marketing
- Project management
- Business systems
- Leadership
- Entrepreneurship

You'll work directly alongside the Founder, providing an opportunity to learn from real business challenges and contribute to meaningful projects from day one.

Career Progression

We're looking for someone interested in building a long-term career.

As our businesses continue to grow, this role has the potential to develop into positions such as:

- Executive Operations Manager
- Finance & Executive Coordinator
- Operations Manager
- Chief of Staff

Your progression will be based on your capability, initiative and results.

Why Join Us?

- Work directly with the Founder of a diverse business group.
- Genuine variety - no two days are the same.
- Be involved in meaningful projects across multiple industries.
- Ongoing mentoring and professional development.
- Work with modern business systems and AI tools.
- Long-term career opportunities for the right person.

Our culture is built on ownership, integrity, continuous learning and respect. We value people who take initiative, embrace technology, solve problems and are committed to improving every day.

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📌 Founder Executive Assistant & Operations Coordinator (Queensland)
🏢 Load Link Australia
📍 Queensland