Project Administrator – Strategic Projects

Work directly with the CEO and senior project managers | International scope | Fast-paced, high-growth environment

ADVA Group is seeking a driven, highly organised, and adaptable Project Administrator to join our Strategic Projects team in Parramatta.

This is an exciting opportunity to work within a close-knit, high-performing team responsible for supporting the delivery of some of ADVA’s most complex, fast-moving, and high-value initiatives.

From national venue launches to international hospitality activations, esports projects, major event programs, and internal business transformation initiatives, no two days at ADVA are the same. You will be involved in the end-to-end administration and coordination of diverse projects aligned with ADVA’s broader growth strategy, working closely with project managers, senior leadership, and the CEO.

This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, has strong attention to detail, and wants exposure to strategic projects across multiple industries.

The Role

As Project Administrator – Strategic Projects, you will support the planning, coordination, documentation, and delivery of multiple concurrent projects across the ADVA Group.

You will assist with setting up new projects, maintaining timelines, coordinating meetings, tracking deliverables, supporting stakeholder communications, and ensuring that project workflows remain organised and on track.

You will work closely with senior project managers and leadership, including the CEO, on a range of operational, administrative, and strategic tasks. The role requires discretion, initiative, strong communication skills, and the ability to manage competing priorities in a dynamic setting.

Key Responsibilities

- Assist with end-to-end project administration and coordination across multiple concurrent projects.
- Set up new projects, including documentation, timelines, task lists, project spaces, and reporting structures.
- Coordinate meetings, prepare agendas, record notes,



and ensure timely follow-up on action items.
- Maintain accurate project documentation, trackers, reports, and internal records.
- Support stakeholder communications with internal teams, suppliers, contractors, partners, and external stakeholders.
- Assist with operational processes, administrative workflows, and project governance requirements.
- Manage shared project spaces and documentation using platforms such as Notion, Slack, Google Suite, and Microsoft Office.
- Liaise with internal departments to obtain updates, coordinate deliverables, and support project progress.
- Help keep timelines, priorities, and team responsibilities organised and visible.
- Support projects across diverse subject areas, including hospitality, esports, venues, events, technology, and professional services.
- Work with the CEO and senior leadership on confidential, time-sensitive, and strategic tasks.
- Identify opportunities to improve project administration systems, workflows, and reporting processes.

The Ideal Candidate

- At least 2 years’ experience in a project administration, project coordination, executive support, operations, or similar role.
- A Bachelor of Business, Commerce, Management, Project Management, or a related discipline.
- An MBA pathway, postgraduate study, or interest in further business education will be highly regarded.
- Strong digital fluency across Slack, Microsoft Office, Canva, Notion, Google Suite, and other project or productivity tools.
- Excellent attention to detail and the ability to produce clear, organised documentation.
- Strong written and verbal communication skills.
- A proactive, highly organised,



and solutions-focused working style.
- The ability to manage multiple priorities and deadlines in a fast-paced environment.
- A flexible and adaptable mindset, with the ability to move between different industries, projects, and workstreams.
- Professionalism, discretion, and sound judgment when working with senior executives and confidential information.
- A strong work ethic, positive attitude, and willingness to learn quickly.
- A genuine interest in business growth, operations, project delivery, and strategic execution.

About ADVA Group

ADVA Group is a diversified business group headquartered in Parramatta, with operations and interests across professional services, esports, venues, hospitality, technology, events, and strategic advisory.

Our Strategic Projects team supports the execution of key initiatives across the group, helping turn ideas into operational reality. We work across complex, high-priority projects that require strong coordination, practical execution, commercial thinking, and attention to detail.

Joining ADVA means becoming part of a fast-moving, entrepreneurial environment where initiative is valued, development is accelerated, and team members are exposed to meaningful projects from day one.

Why Join ADVA?

- Work directly with the CEO, senior project managers, and senior leadership.
- Gain exposure to high-profile projects across multiple industries.
- Be part of a tight-knit, high-performing Strategic Projects team.
- Work on real-world executions, not just administrative theory.
- Contribute to national and international initiatives.
- Develop quickly in a fast-paced, entrepreneurial environment.
- Build strong experience across project delivery, operations, stakeholder management, and business administration.
- Join a growing group with diverse commercial interests and ambitious plans.
- Modern Parramatta office location.
- Supportive team culture that values initiative, adaptability, and excellence.

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📌 Project Administrator – Strategic Projects (Parramatta)
🏢 Corporate Advantage Group
📍 Parramatta