Are you an organised, proactive professional who enjoys keeping an office running smoothly? Do you thrive in a fast-paced environment where no two days are the same?
We are a well-established Sydney-based audio company providing professional audio solutions across live events, theatre, sports and installation. We're looking for a highly organised Office Administrator to become an integral part of our team, supporting our day-to-day operations and helping deliver outstanding service to our clients.
About the Role
As our Office Administrator, you'll be the central point of contact for the office, providing administrative support across multiple departments. This is a varied role that requires excellent organisational skills, attention to detail and the ability to manage competing priorities.
Key Responsibilities
- General administrative support for the management team, including preparing invoices and purchase orders, crew scheduling, labour bookings, and assisting with staff travel and accommodation as required
- Supporting the finance team with data entry and documentation, and maintaining company databases
- Administration of the company motor vehicle fleet
- Assisting with HR administration, onboarding and staff records, and payroll entry; support for payroll and other key departments during leave periods
- Assist with preparation of WHS documentation including SWMS/JSA; organising staff training and inductions
- Office duties including general enquiries, reception,
office supplies and facilities
- Organising staff meetings and events, including minute taking, issuing staff invites and arranging external training for staff
About You
You'll be someone who enjoys taking ownership of your work and has a positive, can-do attitude.
You'll ideally have:
- Previous experience in an Office Administrator or Administration role (min 3years)
- Excellent written and verbal communication skills
- Robust organisational and time management abilities
- High attention to detail and accuracy
- Confidence using Microsoft Office (Word, Excel, Outlook)
- Experience with accounting or job management software (desirable but not essential)
- The ability to work independently and as part of a team
- Positive work ethic and the willingness to learn new systems
- Previous experience in the live entertainment industry, with an understanding of its operational complexities
- Experience with HRIS platforms and payroll administration (desirable)
Why Join Us?
- Work with a passionate team in the professional audio industry
- Diverse and interesting work in a supportive environment
- Opportunity to develop your skills and grow with the business
- Modern Sydney office with a collaborative culture
- Competitive salary based on experience
If you're an organised administrator looking to join a dynamic company where your contribution is valued, we'd love to hear from you.