Immigration Gurus is a leading migration agency based in Cairns, proudly helping people from around the world make Australia home. With over 15 years of experience, we are recognised for our professionalism, integrity, and personalised approach to migration services.

As our business continues to grow, we are seeking an experienced Executive Assistant to work directly with the Director and leadership team. This is a key position within the business, providing high-level administrative, organisational, and operational support to ensure the efficient day-to-day running of the office.

About the Role

This is more than a traditional administration role. As Executive Assistant, you will become the Director's right hand, taking ownership of executive administration, coordinating priorities, managing confidential information, and ensuring workflows across the business operate efficiently.

You will work in a fast-paced professional environment where initiative, organisation, discretion, and attention to detail are essential.

Key Responsibilities

Provide high-level executive support to the Director.

Manage calendars, appointments, meetings, and travel arrangements.

Screen and prioritise emails, correspondence, and phone enquiries.

Prepare professional documents, reports, letters, presentations, and meeting agendas.

Coordinate internal projects and ensure deadlines are achieved.

Assist with business planning, workflow management, and process improvements.

Maintain confidential business and client information with the highest level of professionalism.

Liaise with clients, government departments, suppliers, and external stakeholders.

Monitor key business tasks and follow up outstanding actions.

Assist with office management, administration systems, and operational support.

Support the leadership team with ad hoc projects and business initiatives.

Skills & Experience

The successful applicant will possess:





Previous experience as an Executive Assistant, Personal Assistant, or in a senior administrative role.

Demonstrated ability to quickly learn new systems, processes, and business procedures with minimal supervision.

Proven ability to retain and apply training effectively, accurately implementing new knowledge into day-to-day work.

Exceptional memory and organisational skills, enabling effective management of multiple projects, competing priorities, and deadlines.

Ability to work independently, use initiative, and proactively identify solutions before issues arise.

Exceptional organisational and time management skills.

Outstanding written and verbal communication skills.

High level of attention to detail and accuracy.

Ability to manage multiple priorities in a fast-paced environment.

Strong computer skills, including Microsoft Office and business management systems.

Ability to exercise discretion and maintain strict confidentiality.

A proactive attitude with the ability to work independently and anticipate business needs.

Professional presentation and excellent interpersonal skills.

What We Offer

Full-time permanent position based in Cairns.

Competitive salary based on experience.

A supportive and cooperative team environment.

Opportunities for professional growth and career development.

Work directly with an experienced business owner in a respected and growing organisation.

Contemporary office with a positive workplace culture.

Why Join Immigration Gurus?

At Immigration Gurus, we believe our people are our greatest asset. We foster a supportive workplace where initiative is valued, professional development is encouraged, and every team member plays an important role in helping our clients achieve life-changing outcomes.

If you are an organised, highly motivated professional who enjoys working in a dynamic environment and wants to become an integral part of a growing business, we would love to hear from you.

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📌 Executive Assistant (Cairns Regional)
🏢 Immigration Gurus
📍 Cairns Regional