Executive Assistant

Full Time or Part Time | Hybrid | Ourimbah, NSW

Support a visionary leader. Help shape the future of sustainability.

At Certified Energy, we're one of Australia's leading Environmental Sustainable Design (ESD) consultancies, helping create more sustainable, energy-efficient buildings across the country.

For over 10 years we've partnered with architects, developers, builders and engineers to deliver industry-leading sustainability solutions including NatHERS, BASIX, Green Star, Section J, JV3 Modelling, Passive House and Carbon Neutral Design.

As our business continues to grow, we're looking for an exceptional Executive Assistant to work alongside our Director and Executive PA to help establish an exciting new division within the business.

This is far more than a traditional administration role. You'll become a trusted partner to the Director, helping keep projects moving, supporting business development initiatives and contributing to the continued growth of the company.

Whether you're looking for full-time or part-time, we'd love to hear from outstanding candidates.

Why join Certified Energy?

- Work directly with an innovative business leader and play a key role in launching a new business division.

- Join one of Australia's leading ESD consultancies with an outstanding reputation and exciting growth plans.

- Hybrid working workplace based in Ourimbah (Monday-Thursday in the office, Fridays from home).

- Supportive, collaborative team with genuine leadership development and ongoing learning opportunities.

- Competitive salary tailored to your experience.

About the Role

As the Executive Assistant,



you'll provide high-level strategic and administrative support in a fast-paced environment where priorities evolve quickly.

You'll anticipate needs before they arise, keep multiple projects moving, manage competing priorities and ensure the Director is able to focus on growing the business.

Working closely with both the Director and Executive PA, you'll take ownership across three key areas:

Executive Administration

- Executive diary and calendar management

- Meeting coordination and preparation

- Email management and correspondence

- Preparing reports, presentations and documentation

- Project coordination and follow-up actions

- Maintaining confidential records and information

- General executive administration and operational support

Business Development Support

- Assisting with client communications and relationship management

- Supporting proposals, tenders and presentations

- CRM management and maintaining client information

- Researching opportunities and assisting with strategic initiatives

- Coordinating networking events and business development activities

Marketing Support

- Assisting with marketing campaigns and content

- Coordinating social media and digital communications

- Supporting website updates and promotional material

- Assisting with branding initiatives and event coordination

- Leveraging AI and emerging technologies to improve efficiency and create innovative solutions

About You

You're proactive,



highly organised and love bringing order to complexity. You enjoy working in a fast-paced environment where every day is different and take pride in staying one step ahead.

You'll also bring:

- Previous experience as an Executive Assistant, Personal Assistant or similar senior administration role

- Outstanding organisational and time management skills

- Strong business acumen with sound judgement and the ability to make informed decisions

- Excellent written and verbal communication skills

- Exceptional attention to detail and accuracy

- Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint

- Demonstrated proficiency using AI and emerging technologies, with the ability to quickly learn new digital platforms

- Experience with project management software or CRM systems (desirable)

- The ability to manage multiple priorities simultaneously

- Absolute discretion when handling confidential information

- A positive, solutions-focused attitude with a willingness to help wherever required

- The ability to work independently while also contributing to a collaborative team culture

Why you'll love working here

At Certified Energy, we genuinely invest in our people.

We're proud of our supportive culture where teamwork, innovation and continuous improvement are encouraged. We believe great people deserve opportunities to grow, which is why we provide mentoring, leadership development and ongoing professional learning.

You'll be joining a passionate team that’s making a real difference by helping create more sustainable buildings and reducing Australia’s environmental impact.

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📌 Executive Assistant to Director (Gosford)
🏢 Certified Energy
📍 Gosford