From passionate beginnings in 1999, we've grown to become Brisbane's genuine choice in real estate. With a specialist end-to-end service offering, client first culture and highly skilled and awarded team, we work hard to maintain a reputation for industry leading service standards and results.

Join a leading off-the-plan property sales business where organisation, precision and proactive support make a real impact.

We are seeking an experienced and highly organised Executive Assistant to provide high-level administrative and operational support to our Business Principal and Projects Leadership team.

This is a pivotal role within our business, supporting the Executive team and Projects Leadership to ensure the seamless management of key project information, sales documentation, regular developer reporting and internal systems that underpin the successful delivery of off-the-plan property sales.

If you're someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping people, projects and information organised, we'd love to hear from you.

About the Role

Reporting to the Business Principal and Operations Manager, your responsibilities will include:

Executive Support

- Provide high-level administrative support to the executive team.

- Coordinate calendars, meetings and follow-up actions.

- Prepare reports, presentations and business documentation.

- Assist with project coordination and business priorities.

Project Administration

- Maintain the project pipeline, Form 6 documentation and project schedules.

- Create,



maintain and update project price matrices and price lists.

- Prepare sales reports and updates for developer meetings.

- Coordinate project communications to the sales team.

- Compile and maintain project strategy documentation.

Document Management

- Maintain structured project files, folders and internal directory systems.

- Ensure sales agents have access to current contracts, plans, brochures, marketing collateral and project information.

- Manage document version control and archive superseded material.

Reporting

- Produce regular sales, stock and project reports.

- Compile data for management reporting and developer presentations.

- Monitor information accuracy and identify discrepancies.

Sales Team Coordination

- Prepare and manage project agent rosters in consultation with Listing Agents and Project Leaders.

- Coordinate leave schedules for the project sales team.

- Support the onboarding of new sales agents with systems access and documentation.

- Provide administrative support to the Senior Project Leadership team.

General Administration

- Maintain databases, spreadsheets and internal records.

- Ensure confidentiality of company and client information.





- Contribute to continuous improvement of administrative systems and processes.

- Undertake additional administrative duties as required.

About You

You will bring:

- Previous experience in executive support, administration or sales administration.

- Experience within property, real estate or off-the-plan sales (highly regarded).

- Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint.

- Exceptional organisational and time management skills.

- Outstanding attention to detail and accuracy.

- Excellent written and verbal communication skills.

- The ability to manage competing priorities and consistently meet deadlines.

- A proactive approach with the confidence to work independently.

The Ideal Candidate

You are someone who:

- Is proactive, resourceful and solutions-focused and reliable.

- Has exceptional organisational skills and meticulous attention to detail.

- Enjoys working collaboratively while confidently taking initiative.

- Maintains professionalism and confidentiality at all times.

- Can prioritise multiple tasks in a busy, rapid-paced environment.

- Is positive, adaptable and eager to contribute to team success.

- Has the ability to coordinate people, processes and information efficiently.

If you're looking for a diverse and rewarding role where your organisational skills and initiative will directly contribute to the success of a growing property business, we'd love to hear from you.

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📌 Executive Assistant - Projects (Queensland)
🏢 Position Property Services
📍 Queensland