Sphere Bridal Gallery PTY LTD – Maroochydore QLD

Sphere Bridal Gallery is a luxury bridal boutique, celebrated for showcasing an exclusive collection of bridal designers from around the world. At Sphere, we believe exceptional customer service is just as key as the gowns we present. Every interaction is an opportunity to create a memorable and beautiful experience for our brides as they find the dress of their dreams.

In this role, you will be instrumental in supporting our day-to-day administration and ensuring our brides receive the exceptional service Sphere Bridal Gallery is known for. This is a wonderful opportunity for someone seeking a long‑term role within a creative, fast‑paced, and rewarding environment.

About the Role

We are seeking a highly organised and personable Administration Assistant with strong administrative skills and experience using Xero. This role is ideal for someone who enjoys working behind the scenes to ensure processes run smoothly while delivering outstanding customer service.

A keen eye for detail is essential, as this role will be responsible for managing bride invoicing, maintaining accurate client records, and updating detailed Excel spreadsheets that track bridal orders and production timelines. Accurate data entry is vital, as the information recorded directly impacts ordering, production schedules, invoicing, and the overall bridal experience.

Key Responsibilities

- Managing bride invoicing, enquiries, and correspondence
- Preparing and sending purchase agreements to brides
- Creating and issuing invoices through Xero
- Maintaining and updating our production program, ensuring all bridal orders, timelines, and details are accurately recorded and tracked




- Monitoring data accuracy and identifying any discrepancies to ensure a smooth production and delivery process
- Assisting with general administrative duties and office support
- Maintaining bride records and ensuring documentation is accurate and up to date
- Supporting the team with administrative tasks throughout the bridal journey

About You

This role would suit someone who enjoys administration, is highly detail-oriented, and has proven Xero experience with a strong focus on accurate data entry and record management.

To be successful in this role, you will have:

- Proven experience using Xero, including creating invoices, processing payments, and maintaining accurate customer records (essential)
- A strong commitment to accuracy, with exceptional data entry skills and attention to detail
- Strong Excel skills and confidence working with detailed spreadsheets
- Exceptional attention to detail and a high level of accuracy when entering and managing data
- The ability to work with multiple sources of information while ensuring records remain accurate and up to date
- Excellent organisational skills
- Strong written and verbal communication abilities
- A skilled, friendly, and customer‑focused approach
- Availability to work approximately 10–12 hours per week across three days: Monday, Wednesday, and Friday, from our Maroochydore Head Office
- Experience working within the bridal or fashion industry (highly regarded but not essential)

Why Join Sphere Bridal Gallery?

This role will play a key part in supporting our brides through invoicing, production, and administrative support, ensuring a seamless and positive experience throughout their journey with Sphere Bridal Gallery.

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📌 Administration Assistant (Maroochydore)
🏢 Sphere Bridal Gallery
📍 Maroochydore