Executive Coordinator

Full-Time | Hervey Bay, QLD

We're looking for someone who gets genuine satisfaction from making other people's lives easier.

Do you love creating order, staying one step ahead and making sure nothing falls through the cracks?

Do you get satisfaction from an organised inbox, a well-managed calendar and knowing you've made someone else's day easier?

If you're someone who naturally creates structure, takes ownership and enjoys supporting others to perform at their best, we'd love to hear from you.

About WISE Buyers Agency

WISE Buyers Agency helps Australians build long-term wealth through strategic commercial property investment.

We're a growing, values-driven business committed to delivering an exceptional experience from the first conversation through to settlement and beyond.

We believe exceptional client experiences don't happen by accident, they're created by exceptional people.

That's why we're looking for someone who doesn't just complete tasks, but creates capacity, solves problems and becomes a trusted support to our team and our clients.

The Opportunity

This is far more than an administration role.

As our Executive Coordinator you'll be the person who keeps everything moving. You'll support our principal, coordinate our client onboarding process, manage key administrative functions and help ensure our business runs smoothly behind the scenes.

You’ll be trusted with meaningful responsibility and have the opportunity to improve systems, contribute ideas and grow alongside our business.

What You’ll Be Doing

Your responsibilities will include:

- Coordinating the client onboarding journey from engagement through to handover
- Managing the Principal's inbox, calendar and priorities
- Scheduling appointments and coordinating meetings
- Liaising with clients, solicitors,



finance brokers and referral partners
- Maintaining ClickUp, CRM and internal systems
- Preparing client documentation and correspondence
- Organising digital files and administrative processes
- Assisting with Canva presentations and branded documents when required
- Identifying opportunities to improve systems and efficiency

About You

You’ll thrive in this role if you:

- Take ownership and follow through
- Are highly organised with exceptional attention to detail
- Communicate professionally and confidently
- Stay calm while managing multiple priorities
- Enjoy solving problems and improving processes
- Love supporting people and creating exceptional client experiences
- Learn new technology quickly and enjoy working with systems

Experience We’d Love

- Executive Assistant, Personal Assistant, Client Coordinator or Senior Administration experience.
- Strong experience with Google Workspace
- Experience using ClickUp or similar project management software (preferred)
- CRM experience
- Canva experience

Experience within property, finance, legal or another professional services industry would be an advantage, but isn't essential.

Our Standards

- Professional
- Proactive
- Accountable
- Detail-oriented
- Team-focused
- Committed to continuous improvement

If you enjoy taking ownership, creating structure and delivering work to a high standard, you'll fit in well here.

Salary & Benefits

For the right person, we offer:

- Full-time permanent position
- $75,000 - $85,000 + superannuation (depending on experience)
- Bonuses tied to personal & business performance
- Ongoing professional development
- Career growth as our business continues to expand
- A supportive, collaborative team culture
- Modern systems and technology that help you do your best work
- The chance to help build one of Australia's leading commercial buyers agencies

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📌 Executive Coordinator (Fraser Coast Regional)
🏢 WISE BUYERS AGENCY
📍 Fraser Coast Regional