Start your career in a professional services environment with Groom Kennedy
Groom Kennedy Lawyers is seeking a Junior Administration Officer to join our team. This is an excellent opportunity for someone looking to establish a career in administration within a skilled services environment. Whether you are a recent school leaver, undertaking further study, or looking to transition from a customer service background, this role offers the chance to develop valuable workplace skills while gaining exposure to the operations of a well-established legal practice.
About Groom Kennedy
Groom Kennedy is a corporate and commercial law firm based in Hobart. For 25 years, we have provided practical legal advice to local, national and international clients.
We are proud of the long‑term relationships we have built with our clients and our reputation for delivering commercially focused legal solutions. Just as importantly, we are proud of our supportive team environment and collaborative culture.
About the Opportunity
As our Junior Administration Officer, you will support our lawyers, clients and Practice Manager across a broad range of administration and document management activities.
While some reception and client‑facing responsibilities form part of the role, this is not a traditional reception position. The role provides exposure to a variety of administrative, document management and business support functions that contribute to the day‑to‑day operation of a professional law firm.
There will be a mix of routine administrative tasks and opportunities to develop new skills and take on additional responsibilities as you grow in the role.
Your responsibilities will include:
- Assisting with client matter opening and administration.
- Preparing Costs Agreements and engagement documentation.
- Managing electronic filing and document organisation in NetDocuments.
- Printing, scanning, photocopying and collating documents.
- Preparing document bundles and supporting document production activities.
- Maintaining precedents and document templates.
- Assisting with Safe Custody administration and archive management.
- Digitising physical files.
- Processing supplier invoices and providing basic finance administration support.
- Assisting with mail, couriers, office supplies and general office administration.
- Providing administrative support to lawyers and the Practice Manager.
- Answering calls and welcoming clients and visitors as required.
About You
You will be someone who enjoys helping others, takes pride in producing accurate work and is keen to learn.
We are looking for someone who is:
- A strong team player who enjoys working collaboratively
- Professional, reliable and approachable
- Positive attitude and willing to assist wherever needed
- Well organised and able to manage competing priorities
- Detail‑oriented and committed to producing high‑quality work
- Comfortable learning new systems and following established processes
- Confident communicating with colleagues, clients and other stakeholders
- Competent in Microsoft 365 applications
Previous administration, reception, customer service or professional office experience is not essential but will be highly regarded.
Why Join Us?
We offer:
- A professional and welcoming workplace
- A supportive and collaborative team environment
- The opportunity to develop practical administration and professional services skills
- Exposure to the operations of an established corporate and commercial law firm
- Training and development opportunities, including the potential to complete a Business Administration Traineeship if desired
Applications close 5.00pm Friday 14 August 2026 and will be assessed as received.