The Accounts Payable (AP) Officer is responsible for the end-to-end management of Sky5's Accounts Payable function, encompassing all processes related to Sky5 suppliers and contractors. This is a full-time position.

As a key member of the Sky5 Finance team, the AP Officer will work closely with all finance team members to ensure the accurate and timely processing of financial transactions. The role also requires regular collaboration with Line Managers across all regions to support operational and financial requirements.

The position involves significant external engagement, requiring the AP Officer to maintain professional and effective relationships with suppliers and contractors, while ensuring timely resolution of queries and payment matters.

The AP Officer is responsible for managing several critical business processes and procedures, which must be executed accurately, efficiently, and within established timeframes. Effective performance in this role is essential to ensuring the business accurately captures, processes, and reports labour and material costs each month, supporting the integrity of financial results and business operations.

Core objectives include:

Manage the end-to-end supplier invoice process.

Reconcile purchase orders and corporate credit cards.

Set up new suppliers and account applications.

Prepare and execute vendor payment runs.

Generate payment files and process employee expense claims.

Perform financial data entry, coding, and reconciliation activities.

Ensure supplier expenses are captured accurately and invoices are not overdue.

Accounts Payable - Contractors

Process contractor invoices according to the payment schedule.

Monitor contractor labour expenses and reconcile team schedules.

Manage contractor work order receipt procedures in simPRO.

Finance End of Month Duties

Prepare monthly reports, including creditors, AP ageing, credit card reconciliations, accruals, and contractor payroll tax data.

Reconcile vendor statements, particularly for high-value suppliers.

Support Sky 5 Finance Manager with board reporting data and graphs





Shared Services

Participate in reception duties and manage shared finance mailboxes.

Act as a key contact for major suppliers and service providers.

simPRO Support

Create and deactivate suppliers.

Maintain supplier and contractor directories.

Manage supplier reporting, data feeds, custom reports, and BI reporting within simPRO.

Executive Support

General administrative support to Senior Leadership Team where required

Accuracy: Demonstrates a strong commitment to processing and recording financial transactions accurately and consistently, ensuring a high standard of quality and compliance at all times.

Communication: Communicates clearly, professionally, and concisely, adapting communication style and approach to suit a variety of stakeholders, both internal and external.

Attention to detail: Possesses exceptional attention to detail, ensuring accuracy in data entry, reporting, documentation, and written correspondence.

Time management/organisation: Effectively prioritises workloads, manages competing deadlines, and delivers outcomes within required timeframes. Maintains a strong focus on meeting critical month-end responsibilities and administrative obligations.

Commercial Acumen: Applies financial and operational knowledge in a practical and commercially focused manner, supporting informed business decision-making.

Integrity, Confidentiality & Discretion: Demonstrates the highest levels of honesty, integrity, and professionalism when handling sensitive financial information and business matters.

Teamwork & Collaboration: Actively contributes to a positive team environment,



building solid working relationships and providing support to colleagues as required to achieve shared objectives.

Multitask: Capable of managing a broad range of responsibilities simultaneously while maintaining accuracy, efficiency, and attention to priorities.

Technical & Systems Proficiency: Competent in the use of excel and desirable experience in business applications, including simPRO, Definitiv, TechnologyOne (TechOne), Smartsheet, Donesafe, and collaboration platforms such as Microsoft Teams and Zoom. Demonstrates the ability to quickly learn and effectively utilise new systems and technologies.

Customer Service Orientation: Committed to delivering exceptional service to internal and external stakeholders across all communication channels, including written correspondence, telephone interactions, and face-to-face engagement.

About You

Proactive and accountable approach to completing finance processes in a timely and collaborative manner.

Strong stakeholder engagement skills, with the ability to consult effectively across the business to achieve shared Finance team objectives.

Sound commercial and business acumen, with an understanding of operational and financial impacts.

Ability to perform effectively under pressure while managing competing priorities.

Well-developed organisational and time management skills, with a strong commitment to accuracy and meeting deadlines.

Exceptional attention to detail and commitment to maintaining high-quality work standards.

Confident and professional demeanour with the ability to build positive working relationships.

Adaptable and receptive to change, demonstrating a positive and constructive mindset.

Excellent verbal and written communication skills, with the ability to engage professionally with employees, clients, contractors, suppliers, and other stakeholders.

Solutions-focused approach with strong problem-solving and critical-thinking capabilities.

Technically proficient, with the ability to quickly learn and effectively utilise finance systems, reporting tools, and business applications.

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📌 AP Officer (Brisbane)
🏢 Sky5
📍 Brisbane