Rydalmere, Sydney NSW
Full-Time | Bid Coordination | Tenders & Proposals

Competitive salary | Career progression | Stable business | Full-time permanent

Help deliver winning submissions for some of Australia's largest road, infrastructure and utilities projects.

Retro Traffic is one of Australia's leading traffic management providers, employing more than 600 people across NSW and Queensland. Working with Tier 1 contractors, government agencies and major infrastructure clients, we're expanding our Business Development team and looking for an experienced Bid & Submissions Coordinator to take ownership of our tender process.

This is far more than an administrative role. You'll coordinate high-value tender submissions, collaborate with operational leaders across the business and play a direct role in securing major projects that drive the company's continued growth.

This role is ideal for someone who enjoys coordinating complex submissions, engaging with multiple stakeholders and delivering high-quality bids that help secure major infrastructure projects.

The Opportunity

Reporting to the Business Development Manager, you'll be responsible for coordinating tenders and RFQs, maintaining our CRM, supporting client engagement activities and ensuring opportunities progress efficiently through the sales pipeline.

Working closely with our Business Development, Planning and Operations teams, you'll help deliver high-quality submissions while ensuring our internal processes remain organised and efficient.

No two days are the same, making this an ideal role for someone who enjoys variety, problem-solving and taking ownership of their work.

Key Responsibilities

- Coordinate and prepare Requests for Quotations (RFQs), tenders and business submissions.
- Monitoring tender portals, business development inboxes and client enquiries.




- Managing tender documentation and maintaining accurate document control.
- Liaising with Planning and Operations to gather pricing and resource information.
- Maintaining CRM data and tracking opportunities through the sales pipeline.
- Following up submitted quotations and recording outcomes.
- Supporting sales meetings, preparing reports and meeting minutes.
- Coordinating current client account setup and internal handovers.
- Supporting the Business Development Manager with day-to-day sales activities.
- Contribute to the continuous improvement of business development systems and processes.

About You

- To be successful in this role you'll ideally have:
- Australian Citizenship or Australian Permanent Resident essential (We are not providing sponsorship for this position).
- Previous experience as a Bid Coordinator, Tender Coordinator, Proposal Coordinator or similar.
- Experience using CRM systems and Microsoft Office suite.
- The ability to manage multiple deadlines and competing priorities.
- Exceptional attention to detail and document management skills.
- A proactive approach with the ability to work autonomously.
- A continuous improvement mindset with a willingness to learn.
- This position is based full-time from our Rydalmere office, where you'll work closely with our Business Development, Planning and Operations teams.

Desirable (but not essential):

- Experience within the Traffic Management, Civil Construction, Infrastructure or Engineering industries.

Why Join Retro Traffic?

- Be part of a growing national business with exciting expansion plans.
- Exposure to Tier 1 Infrastructure Projects.
- Genuine career progression as the business expands nationally.
- Collaborative and supportive team environment.
- Modern office based in Rydalmere.
- Competitive salary package.

Retro Traffic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive.

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📌 Bid & Submissions Coordinator (Parramatta)
🏢 Retro Traffic
📍 Parramatta