LMATS Pty Ltd is a leading Australian provider of Non-Destructive Testing (NDT), mechanical testing, metallurgical analysis and inspection services across infrastructure and industrial sectors.

ABOUT THE ROLE

We are seeking an experienced, highly organised and skilled Office Administrator to join our Silverwater branch.

This is a full-time position with responsibility for branch administration, invoicing, accounts receivable, debt collection, accounts payable, payment processing, scheduling and compliance documentation.

KEY RESPONSIBILITIES

General Administration and Operations

- Manage incoming calls, emails and walk-in enquiries
- Greet visitors and coordinate site sign-in and safety requirements
- Coordinate mail, couriers and deliveries
- Assist with tenders prequalification questionnaires and client registration forms
- Manage client portals, employee onboarding requirements and compliance documentation
- Maintain accurate filing systems, employee records and internal documentation
- Support employee onboarding, inductions and leave administration
- Organise staff travel and accommodation
- Maintain office supplies, PPE, amenities and asset and vehicle registers
- Perform all duties in accordance with LMATS' Quality Management and Workplace Health and Safety systems
- Undertake other administrative duties as directed by management

Accounts and Financial Administration





- Prepare and issue client invoices accurately and within required timeframes
- Monitor completed jobs and ensure invoicing is processed promptly
- Maintain accounts receivable records and allocate customer payments
- Issue account statements and follow up outstanding and overdue invoices
- Manage debt collection and escalat... unresolved accounts when required
- Process supplier invoices and accounts payable
- Verify supplier invoices against purchase orders and approved supporting documentation
- Process supplier payments in accordance with company approval procedures
- Reconcile supplier statements, expense claims, company cards and petty cash
- Create and maintain purchase orders and associated records
- Respond to client and supplier account enquiries
- Maintain accurate financial records and assist with regular financial reporting

ABOUT YOU

- Previous experience in a similar administration and accounts position
- Demonstrated experience with invoicing, accounts receivable, debt collection, accounts payable and payment processing
- Strong written and verbal communication skills
- High level of accuracy, confidentiality and attention to detail
- Strong organisational and time-management skills
- Proficiency in Microsoft Word, Excel and Outlook
- Experience in engineering, testing, construction or industrial services would be highly regarded

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📌 Office Administrator (Parramatta)
🏢 LMATS
📍 Parramatta