Senior Administrator | Workflow Coordinator

Are you an experienced accounting practice administrator who thrives on organisation, workflow management, and keeping a busy firm running efficiently?

This well-established boutique accounting firm on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of their team.

This is a diverse and highly valued role that combines practice administration, workflow coordination, WIP management, client support, and office operations.

You will work closely with the Directors, Office Manager and Client Managers to ensure jobs progress efficiently, deadlines are met, and the practice operates smoothly.

Senior Administrator | Workflow Coordinator
Boutique Accounting Firm | Gold Coast
Full-Time Position

About the Role

This position offers a broad range of responsibilities including:

Workflow & WIP Management

- Coordinate workflow across the firm and monitor job progression
- Schedule work in consultation with Client Managers
- Maintain workflow boards and job statuses
- Monitor lodgement deadlines and proactively follow up outstanding work
- Assist with WIP management and reporting
- Prepare invoices in consultation with accountants
- Finalise and post staff timesheets

Finance & Accounts Administration

- Accounts payable processing
- Trust account administration
- Supplier management and payments
- Monthly statements and disbursements
- Manage the firm's accounts inbox
- Assist with debtor management and billing processes

Practice Administration & Compliance





- ASIC and ATO administration
- ATO lodgement deferrals
- Payment arrangements and remission requests
- Company registrations and entity setups
- Company deregistrations, trust variations and SMSF administration

Job Setup & Client Engagement

- Prepare and oversee proposals
- Monitor acceptance and engagement completion
- Set up jobs and workpapers & support client onboarding processes

Office Management

- Manage office supplies, stationery and amenities
- Coordinate supplier contracts and services
- Maintain meeting rooms and shared office spaces
- Oversee incoming and outgoing mail
- Calendar and appointment management
- General administration and document management

About You

To be successful in this role, you will ideally have:

- Previous experience within a public practice accounting firm
- Strong understanding of workflow and WIP management
- Experience with ASIC and ATO administration
- Excellent organisational and time management skills
- High attention to detail
- Strong communication skills and a proactive approach
- Confidence working with multiple deadlines and competing priorities

What's on Offer?

- Join a respected boutique accounting firm with a supportive team culture
- Varied and engaging role with genuine responsibility
- Opportunity to play a key role in the firm's operations and client service delivery
- Stable, long-term position with ongoing professional development opportunities
- Gold Coast location with modern offices and a cooperative working environment

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📌 Senior Administrator | Workflow Coordinator (City of Gold Coast)
🏢 MW Recruitment
📍 City of Gold Coast