Hollywood Earthmoving Pty Ltd is a dynamic and established earthmoving and civil construction company operating in regional Queensland. We are committed to delivering high-quality services to our clients whilst maintaining a professional and supportive workplace culture. Our team takes pride in our operational excellence and our ability to manage complex projects efficiently.

About the role

We are seeking a full time Administration Assistant to join our team at our Gracemere depot, Queensland location. In this role you will provide administrative support to ensure the efficient day-to-day running of the business.

What you'll be doing

- General office administration tasks including correspondence, filing, and record keeping
- Greet clients, suppliers and visitors in a professional manner
- Co-ordinate plant maintenance records, servicing schedules and compliance documentation
- Providing administrative support to management and staff across the organisation
- Answering and directing telephone inquiries and managing incoming communications
- Scheduling meetings, appointments and managing calendars for key personnel
- Processing and maintaining office documentation, invoices, and expense reports
- Ordering and maintaining office supplies and equipment
- Performing data entry and maintaining databases and spreadsheets
- Contributing to the organisation of company events and meetings
- Maintain confidentiality of company, employee and client information

What we’re looking for





- Proven experience working in an administration or office support role
- Excellent organisational and time management skills with the ability to manage multiple tasks effectively
- Strong written and verbal communication skills
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
- Solid understanding of office administration practices and procedures
- Ability to maintain confidentiality and handle sensitive information appropriately
- Exceptional attention to detail and accuracy in all work undertaken
- Professional demeanour and the ability to work collaboratively with colleagues at all levels
- Reliability and a proactive approach to problem-solving
- Familiarity with general accounting principles and experience with accounting software would be advantageous
- Experience in a construction or earthmoving industry environment would be beneficial

What we offer

- Hollywood Earthmoving Pty Ltd is committed to providing a supportive and professional working environment.
- We offer competitive remuneration, including superannuation contributions, and we believe in rewarding our team for their dedication and hard work.
- We value our employees and are committed to their professional development and wellbeing.
- Working full-time with our organisation provides you with job stability and the opportunity to become an integral part of a growing business.
- We foster a collaborative workplace culture where every team member is valued and respected.

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📌 Administration (Gracemere)
🏢 Hollywood Earthmoving
📍 Gracemere