PBE Rutherford Mining is a global leader in safety and productivity solutions for the mining and tunnelling industries, with operations across Australia, Canada, the United Kingdom, and South Africa.

We’re looking for a proactive and organised Administration Officer to join our Brisbane team. This is a varied role that will see you providing administrative support across project, operational, compliance, accounts, and reception functions.

The successful candidate will play a key role in ensuring the smooth day-to‑day running of the office while supporting project teams, employees, subcontractors, suppliers, and key stakeholders.

PBE Rutherford Mining is a global leader in safety and productivity solutions for the mining and tunnelling industries, with operations across Australia, Canada, the United Kingdom, and South Africa.

We’re looking for a proactive and organised Administration Officer to join our Brisbane team. This is a varied role that will see you providing administrative support across project, operational, compliance, accounts, and reception functions.

The successful candidate will play a key role in ensuring the smooth day-to‑day running of the office while supporting project teams, employees, subcontractors, suppliers, and key stakeholders.

About the Role

Reporting to the Project Administration Coordinator, you will provide professional administrative support across multiple areas of the business, ensuring accuracy, efficiency, and compliance in all aspects of your work.

Key Responsibilities

- Prepare written correspondence, reports, and documentation.

- Schedule meetings, prepare agendas, record minutes, and track action items.





- Provide administrative support to internal teams and key stakeholders.

- Coordinate travel and accommodation arrangements.

- Raise purchase orders and liaise with suppliers regarding orders and delivery schedules.

- Maintain project safety records and workforce compliance documentation.

- Assist with supplier credit applications and account establishment.

- Monitor and coordinate site inductions for employees and subcontractors.

- Coordinate training requirements and maintain training records.

- Manage contractor compliance documentation and certification requirements.

- Support internal audits and quality assurance activities.

- Process invoices, payment claims, and receipting of goods and services.

- Collate invoices and purchase orders for accounts processing.

- Complete corporate credit card reconciliations.

- Maintain accurate filing systems, records, and confidential documentation.

- Assist with hire invoicing, reporting, and record keeping.

- Process employee expense claims and Living Away From Home Allowance (LAHA) claims.

- Assist with end‑of‑month administration and reporting requirements.

- Support accounts payable and accounts receivable functions as required.

- Answer incoming calls and direct enquiries appropriately.

- Welcome and assist visitors to the office.

- Manage incoming mail, deliveries,



and general office correspondence.

- Maintain presentation of reception, meeting rooms, kitchen, and common areas.

- Provide general administrative support to the wider business as required.

About You

To be successful in this role you will possess:

- Previous experience in an administration, office support, or project administration role.

- Strong organisational and time management skills.

- Excellent communication and interpersonal skills.

- High attention to detail and accuracy.

- Intermediate to advanced Microsoft Office skills, particularly Word, Excel, Outlook, and Teams.

- Ability to manage multiple priorities and meet deadlines.

- A proactive, professional, and customer-focused approach.

- Experience with invoicing, procurement, compliance administration, or accounts functions will be highly regarded.

What We Offer

- Full-time permanent employment.

- A supportive and collaborative team environment.

- Diverse and compelling work across multiple business functions.

- Opportunities for professional development and career growth.

- Competitive remuneration package.

Equal Employment Opportunity

We are committed to providing a safe, inclusive, and respectful workplace where all employees are valued and supported. We are proud to be an Equal Employment Opportunity employer and welcome applications from people of all ages, genders, cultures, backgrounds, and abilities.

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and are committed to supporting Indigenous employment, career development, and meaningful participation within our workforce.

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📌 Administration Officer (Queensland)
🏢 PBE Rutherford Mining
📍 Queensland