Our client is a well-established owner and manager of retail shopping centres and is seeking an experienced Office Manager to join the Centre Management team at a prominent shopping centre in Ipswich.
This is a varied and hands‑on role where you'll be the backbone of the Centre Management Office, supporting the Centre Manager while coordinating administration, lease documentation, reporting and office operations. If you thrive in a fast‑paced environment and enjoy being the go‑to person who keeps everything running smoothly, we'd love to hear from you.
The Role Reporting directly to the Centre Manager, your responsibilities will include:
- Providing executive and administrative support to the Centre Manager
- Coordinating lease administration, documentation, bank guarantees and tenant records
- Preparing monthly reports, leasing schedules and management reports for Head Office
- Managing purchase orders, invoices, petty cash and office administration
- Coordinating weekly meetings, minutes and reporting requirements
- Supervising reception and administration staff, including rostering and leave management
- Assisting with customer enquiries, retailer support and gift card administration
- Supporting the Operations, Marketing and Accounts teams as required
- Maintaining office systems,
procedures and ensuring the Centre Management Office operates efficiently
About You
To be successful in this role you will ideally have:
- Previous experience in an Office Manager, Executive Assistant or Senior Administration role within commercial property, shopping centres or real estate
- Exposure to lease administration or property management administration
- Exceptional organisational and time management skills with the ability to juggle multiple priorities
- Strong written communication and report preparation skills
- High attention to detail and a proactive approach to problem solving
- Intermediate to advanced Microsoft Office skills
- A professional, confident and customer‑focused approach
What's On Offer
- Join a respected retail property owner with a stable portfolio
- Work within a team-oriented and experienced Centre Management team
- Diverse role with exposure across all aspects of shopping centre operations
- Convenient Ipswich location with on‑site parking
- Long‑term career opportunity with a well‑established organisation
If you're looking to build your career within the retail property sector and enjoy working in a energetic shopping centre environment, we'd love to hear from you.