16-20 hours per week (some schedule flexibility), with additional hours when necessary.
Contract
6-month fixed-term contract (possible extension). Includes pro-rata annual and personal leave entitlements.
About the Role
We are seeking a highly organised, proactive Office Coordinator to join our full-service Creative and Media agency. This is an internal office coordination and administrative support role.
You will provide supporting admin to the CFO and help keep day-to-day agency operations running smoothly. This is an entry-level role - no accounting qualifications required - but the reconciliation and invoicing work demands someone who is genuinely comfortable working with numbers.
Key Responsibilities (not limited to)
Finance Administration
- Support end-of-month invoicing, including data entry, reconciliation, and invoice distribution.
- Reconcile major supplier invoices (Google, Meta, Amex) - high volume (approx. 120-150 invoices per supplier each month), routine in nature but requiring accuracy and consistency.
- Maintain and update records in Accountability (our internal ERP system) - full training provided, no prior experience necessary.
- Manage early-stage debt collection: monitoring outstanding accounts and compiling a follow-up list for the Account Service team to action (not client-facing calls).
Office & Operations
- Office supplies procurement
- Office events and functions
- Equipment setup and maintenance
- Internal systems and platform upkeep
- Travel bookings and logistics
What We're Looking For
- Approximately 1 year of experience in admin or office support.
- Confident using Microsoft 365, particularly Excel (at least basic level).
- A genuine numbers person - comfortable working with figures, spotting discrepancies, and handling high transaction volumes accurately. No accounting qualification required.
- Solid attention to detail and organisational skills.
- Reliable, able to manage multiple tasks, and work well in a team.
If this sounds like you, we'd love to hear from you.
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📌 Admin Coordinator (New South Wales)
🏢 McKenzie Partners
📍 New South Wales
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