Bebrok Excavations is a locally owned and operated earthmoving company servicing the Sunshine Coast and surrounding regions. We specialise in excavation, earthworks, material supply and haulage, working with residential, commercial and civil clients.

As our business continues to grow, we are seeking an experienced and motivated Operations Systems Coordinator to become an integral part of our team.

Job Summary

This is a hands‑on coordination role responsible for managing the day‑to‑day scheduling and organisation of subcontractors, customer bookings and operational activities. You will work closely with customers, suppliers, subcontractors and management to ensure projects are delivered safely, efficiently and on time.

The successful applicant will be confident making operational decisions, managing competing priorities and maintaining strong relationships with customers and subcontractors while ensuring exceptional service delivery.

Key Responsibilities

- Coordinate daily operational activities across multiple projects.

- Manage customer enquiries, estimations and project bookings from commencement through to completion.

- Coordinate and allocate subcontractors based on availability, project requirements and operational priorities.

- Liaise with customers, suppliers, subcontractors and management to ensure projects are completed efficiently and on schedule.

- Maintain the EQUIPR operational platform by updating job schedules, subcontractor allocations and project information to support efficient day‑to‑day operations.

- Develop, maintain and improve operational procedures and business processes.

- Provide system administration, reporting and operational data analysis.





- Maintain CRM and customer databases ensuring accuracy of operational information.

- Produce KPI and operational performance reports for management.

- Identify workflow improvements and implement operational efficiencies.

- Support the ongoing development and optimisation of business systems and operational technology.

- Monitor project progress and proactively resolve operational issues.

- Ensure clear communication between Operations, Accounts, subcontractors and Management.

- Maintain high levels of customer service while building strong relationships with clients and suppliers.

Skills & Experience

To be successful in this role you will have:

- Minimum 2 years' experience in an Operations Systems Coordinator, Project Coordinator or similar role.

- Experience coordinating subcontractors, suppliers or project-based operations.

- Excellent organisational and time management skills.

- Strong communication and relationship-building abilities.

- Proven ability to manage multiple priorities in a fast‑paced environment.

- Strong analytical, organisational and problem‑solving abilities.

- Confidence making operational decisions independently.

- Strong computer skills with experience using integrated job management software. Experience with EQUIPR and MYOB Acumatica will be highly regarded

- Previous experience within the civil construction, earthmoving or construction industry is essential.

What We Offer

- Full‑time permanent position.

- Competitive salary based on experience.

- Supportive and friendly team environment.

- Long‑term career opportunities within a growing business.

- Chance to play a key role in the ongoing success of Bebrok Excavations.

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📌 Operations Systems Coordinator (Sunshine)
🏢 Bebrok Excavations
📍 Sunshine