Leak Free Plumbing Solutions – Underwood QLD

Plumbing & Construction Project Administrator

Leak Free Plumbing Solutions Pty Ltd
Underwood, Brisbane QLD
Full-time | Hours negotiable for the right candidate
Administration / Project Administration / Construction Support

Leak Free Plumbing Solutions Pty Ltd is a well-established plumbing, roofing and construction-based business providing maintenance, project works across residential and commercial sectors.

We are looking for a highly organised, proactive and confident Plumbing & Construction Project Administrator to support our Director, Building Supervisor and Operations Manager with the day-to-day coordination of works, staff, client communication, project administration and general business operations.

This role would suit someone who thrives in a fast-paced trade or construction environment, enjoys being across multiple moving parts, and can confidently communicate with clients, suppliers, subcontractors and internal staff.

You will be a key support person within the business and will play an important role in helping jobs and projects run smoothly from enquiry through to completion.

About the Role

This position will provide administrative and coordination support across both maintenance plumbing and project-based works.

You will be involved in handling incoming enquiries, assisting with job and project coordination, liaising with suppliers and subcontractors, preparing and following up documentation and contracts, supporting scheduling, and providing PA support to the Director where required.

The ideal candidate will have previous experience in a trade, plumbing, construction, maintenance, real estate, building, or project administration environment.

Key Responsibilities

Project & Job Administration

- Assist with the coordination of plumbing, roofing, drainage and construction-related works.
- Support the Director, Building Supervisor and Operations Manager with day-to-day project administration.
- Help organise materials, supplier orders, subcontractors, site attendances and project requirements.
- Liaise with trades, suppliers, subcontractors, builders, property managers, tenants and clients.
- Assist with job setup, scheduling updates, job notes, photos, documentation and progress tracking.




- Follow up outstanding information required to keep jobs moving.
- Assist with preparing quotes, invoices, job summaries and client updates.
- Help ensure works are documented correctly from enquiry through to completion.

Communication & Client Support

- Answer and manage incoming enquiries via phone, email, portals and messaging platforms.
- Provide professional, friendly and confident communication to clients, tenants, builders, suppliers and contractors.
- Assist with booking appointments, confirming access and coordinating site attendance.
- Keep clients updated on job progress, scheduling changes and required next steps.
- Help manage client queries and concerns in a calm and professional manner.

Supplier & Contractor Liaison

- Communicate with suppliers regarding pricing, availability, orders and delivery timeframes.
- Liaise with subcontractors and external trades to coordinate works.
- Assist with sourcing materials and following up supplier information.
- Ensure relevant information is passed on clearly to management and trades.

PA Support to Director

- Provide administrative and personal assistant-style support to the Director as required.
- Assist with emails, follow-ups, scheduling, reminders and general organisation.
- Create, maintain and update spreadsheets, registers, trackers and internal records to support job management, project planning and business operations
- Help manage competing priorities and support the Director with day-to-day operational tasks.
- Support the Director with ad hoc administrative tasks, research, document preparation and operational follow-up as required

Office & Operational Support

- Maintain accurate records within the job management system.
- Assist with updating documents, procedures, templates and internal systems.
- Support the Operations Manager with general administration and business coordination.
- Assist with basic accounts administration, including invoices,



payment follow-ups and supplier paperwork where required.
- Help keep the office organised and running efficiently.

About You

We are looking for someone who is switched on, organised and confident working in a busy trade-based office.

You will need to be able to think ahead, ask the right questions, follow things through and communicate clearly with a wide range of people.

The right person will be proactive, reliable and able to work both independently and as part of a small team.

Key Requirements

- Strong administration and organisational skills.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple jobs, tasks and priorities at once.
- Confident dealing with clients, suppliers, trades and subcontractors.
- High attention to detail.
- Strong follow-up skills and the ability to keep things moving.
- Ability to work in a fast-paced environment.
- Tech-savvy and comfortable using job management systems, email, Microsoft Office and online portals.
- Previous experience in plumbing, construction, building, maintenance, trades, real estate or project administration is highly desirable.
- Ability to use initiative and problem-solve throughout the day.
- A positive attitude and willingness to support the team wherever needed.

Experience Preferred

Experience in any of the following would be highly regarded:

- Experience in Plumbing, Construction, Projects or Trade Based Industries.
- Scheduling and maintenance coordination.
- General Administrative experience.

- Job management software such as ServiceM8, Simpro or similar.

Trade or construction knowledge is preferred, but not essential for the right person with strong administration skills and a willingness to learn.

What We Offer

- A stable full time role within a growing trade and construction business.
- A supportive team environment.
- Variety across maintenance, projects and construction-based works.
- The opportunity to become a key support person within the business.
- Competitive salary negotiable based on experience.
- Hours negotiable for the right candidate.
- A fast-paced role where no two days are the same.
- Opportunity for growth and increased responsibility over time.

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📌 Operations & Project Administrator (Brisbane)
🏢 Leak Free Plumbing Solutions
📍 Brisbane