Location of workplace: Tweed Heads warehouse / office
Role: Full time (Monday – Friday, 8.00am – 4.30pm)
About the role:
The Buyer & Inventory Coordinator is responsible for ensuring the right products are available at the right time, in the right quantities, while maintaining healthy stock levels and supporting business profitability.
This role owns the end-to-end inventory planning and purchasing process, working closely with the Product & Brand Manager, Operations, Warehouse, Customer Service, and Marketing teams to ensure inventory aligns with sales forecasts, promotional activity, product launches, and seasonal demand.
The role is highly analytical and operational, focused on forecasting, replenishment, supplier coordination, inventory optimisation, and reporting.
Required skills and experience:
- 2+ years experience in buying, inventory planning, merchandise planning or supply chain coordination
- Strong analytical and numerical skills
- Advanced Excel or Google Sheets capability
- Experience managing purchase orders and supplier relationships
- Strong attention to detail
- Excellent organisational and time management skills
- Ability to manage multiple priorities and deadlines
What this role involves:
Inventory Planning & Forecasting
- Develop and maintain accurate inventory forecasts across all product categories
- Monitor stock levels, sales trends, sell-through rates and stock cover
- Identify replenishment requirements and purchasing timelines
- Ensure inventory availability aligns with promotional calendars, product launches and seasonal demand
- Analyse historical sales data to improve forecasting accuracy
- Manage stock ageing reports and identify risks relating to excess inventory or stock shortages
- Recommend clearance, markdown or liquidation strategies for slow-moving inventory
- Raise purchase orders with approved suppliers
- Manage order timelines from placement through to delivery
- Track production schedules and shipment dates
- Ensure purchasing decisions align with sales forecasts and cash flow requirements
- Monitor supplier performance and delivery accuracy
- Liaise with suppliers regarding:
- Purchase orders
- Delays
- Product specifications
Inventory Control
- Maintain accurate inventory records across all systems
- Conduct regular stock reconciliations and investigate discrepancies
- Work closely with Warehouse and Operations teams to ensure inventory accuracy
- Support annual and cycle stocktakes
- Monitor inventory movements including:
- Incoming stock
- Returns
- Damaged stock
- Write-offs
- Transfers
Reporting & Analysis
- Monitor key inventory KPIs
- Provide recommendations to improve inventory efficiency and reduce stock holding risk
- Present inventory insights to leadership team
- Produce weekly inventory reports including:
- Stock on Hand
- Weeks/Months of Cover
- Sell Through Rates
Product Launch Support
- Coordinate inventory requirements for current product launches
- Ensure launch quantities align with forecast demand
- Work closely with the Product & Brand Manager to manage launch timelines
- Support range reviews and SKU rationalisation projects
- Assist with product lifecycle management from launch through to clearance