Japanese Speaking – Accounts & Administration Clerk

The Adecco Group is the world's leading provider of HR Solutions. We deliver recruitment and career services to organisations and individuals across the employment life-cycle. In Australia, Adecco has over 50 years industry experience making us the most qualified provider and leading supplier of casual and permanent staff.

About Us

A well-established Japanese company is seeking a proactive and versatile Accounts & Administration Coordinator to support its Australian operations.Reporting directly to the Managing Director, this is a stand-alone back-office position responsible for overseeing a wide range of accounting, administration, logistics, and business support functions. As a key member of the Australian team, you will play an integral role in ensuring the smooth day-to-day operation of the business while acting as a liaison between the Australian office, the Japan Head Office, external service providers, and customers.This position is ideal for a hands-on professional who enjoys variety, takes ownership of responsibilities, and thrives in a small business environment.

Responsibilities

Accounting & Finance

- Prepare regular financial and management reports, including: Budget tracking and performance reports, Expense management reports, Cash flow monitoringo Accounts receivable reporting, Other ad hoc financial reports
- Manage day-to-day banking activities, including: Supplier payments, Employee expense reimbursements, Head Office-related payments and commissions
- Prepare monthly, quarterly, annual, and ad hoc accounting reports for Japan Head Office
- Coordinate and communicate with the Japan Head Office Finance Team and external accounting firm
- Support month-end and year-end accounting processes
- Maintain accurate accounting and financial documentation
- Prepare and issue quotations, invoices, and other sales-related documentation

Administration & Office Management

- Oversee general office administration and support warehouse operations




- Manage product and sample inventories
- Maintain company records, contracts, and business documentation
- Support audit preparation and compliance-related documentation
- Coordinate office-related matters with service providers and external vendors
- Maintain customer databases and sales information
- Prepare sales performance reports and business updates
- Support sales promotion activities and marketing initiatives
- Assist with sales presentations, customer events, exhibitions, and product demonstrations
- Coordinate venue bookings and event logistics, including rental kitchen arrangements where requiredImport, Logistics & Supply Chain Coordination
- Support import and customs-related documentation
- Liaise with Japan Head Office and third-party logistics (3PL) providers
- Coordinate product deliveries with logistics partners and customers
- Monitor inventory movements and supply chain activities
- Assist in ensuring productive product flow and operational support for customers

IT & Business Operations Support

- Coordinate IT-related matters with external IT service providers and building management
- Support system implementation and process improvement initiatives
- Assist in developing and improving internal procedures, reports, and operational workflows
- Provide administrative support for Head Office requests and special projects

Your Profile

- Fluent Japanese and English communication skills (written and verbal)
- Previous experience in accounting, finance administration, or office administration
- Strong understanding of basic accounting principles and financial reporting
- Excellent organizational and time management skills
- Ability to work independently and manage multiple responsibilities
- Strong attention to detail and problem-solving skills
- Proficiency in Microsoft Office, particularly Excel
- Experience working with ERP/accounting systems is highly regarded
- Knowledge of import/export operations, logistics, or supply chain activities is advantageousAustralian Citizen or Permanent Resident status is required.

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📌 Japanese Speaking – Accounts & Administration Clerk (Surry Hills)
🏢 Adecco
📍 Surry Hills