Office Administrator / Allocations Administrator

We’re a locally owned earthmoving business supporting residential construction across SEQ. We’re looking for a motivated, detail‑driven Office Administrator within our Allocations team who enjoys variety, clear communication, and improving how things run.

This is a full‑time, office‑based role in a busy environment where your initiative and ideas genuinely make a difference.

About the Role

You’ll support daily admin and allocations — helping customers, subcontractors and internal staff keep information flowing smoothly. Working within a small, friendly team, you’ll be someone who’s organised, confident on the phone, and comfortable juggling multiple jobs while maintaining strong WHS and compliance admin.

Key Responsibilities

- Handle calls/messages and record accurate bookings
- Confirm job details and follow up missing information
- Manage a busy phone line calmly and professionally
- Assist with coordinating machines, trucks and subcontractors
- Maintain WHS, SWMS, inductions, compliance and maintenance records
- Enter job details and update operator/subcontractor information in EQUIPR




- Share accurate information with the team, subcontractors and clients
- Help streamline workflows and strengthen systems
- General office duties — Credit card receipts, basic accounts support, team inbox management
- Admin experience — 1–2 years in a fast‑paced admin role
- SEQ knowledge — Familiar with local suburbs/roads
- Clear, confident customer and team communication
- Strong organisation and attention to detail
- Interest in improving workflows and WHS admin
- Calm, flexible, quick thinking
- Fast and accurate data entry
- Confident and skilled phone manner
- Proactive, solutions‑focused and can take initiative
- Microsoft Office — Word, Excel, Outlook
- Database experience — Prior experience preferred
- Availability — Monday–Friday (Morning shift) occasional on‑call rotation
- Work rights — Required

Why Join Us

You’ll join a small, supportive team where curiosity is encouraged, ideas are welcomed, and improving how we work is part of everyday operations.

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📌 Office Administrator / Allocations Administrator (Brisbane)
🏢 Working Bucket
📍 Brisbane