Personal Assistant/ office administrator

MK Drilling Contractors Pty Ltd – Coolum QLD

At MK Drilling, we provide expert drilling services built on a foundation of precision, safety, and deep industry knowledge.

From essential ground investigations that underpin major developments to sustainable water solutions that empower communities and industries, our commitment to excellence drives every project.

The Opportunity

We're looking for a sharp, organised, and proactive Office Administrator to be the operational heartbeat of our practice. This is a hands-on, varied role that sits right at the centre of — supporting the Director, keeping the team moving, and helping us present professionally to clients and the market.

You’ll be the first point of contact for the office, a gatekeeper for the Director, and a key contributor to how the day to day operations of the business flows. No two days are the same, and that’s the point.

What You’ll Be Doing

- Director & PA Support
- Managing the Director's inbox, calendar, and calls — triaging, prioritising, and handling what doesn't need to escape
- Acting as the first point of contact when the Director is on the road or in meetings
- Preparing correspondence and documents on the Director's behalf
- Coordinating travel and scheduling
- Practice Operations




- Tracking job progress and chasing deliverables to keep projects on schedule
- Digitizing rig schedules and track Vehicles pre start checks
- Managing document control, filing, and project records
- Coordinating invoicing, fee tracking, and basic accounts administration
- Assisting with board room setup, event coordination, and client gifts as directed by the Director
- Keeping the website and other external-facing content current

About You

- Experienced in an administrative, EA, or office management role — ideally in construction, or a similar field
- A natural communicator with a can to positive attitude — confident on the phone, polished in writing, and able to represent the business professionally
- Highly organised with strong attention to detail and the ability to manage competing priorities without dropping the ball
- Genuinely proactive — you don't wait to be told, you anticipate what's needed and get ahead of it
- Comfortable with Microsoft 365 (Outlook, Teams, Word, Excel) and able to pick up new systems quickly

What We Offer

- Full-time and part-time arrangements considered
- A wide-ranging, high-impact role at the centre of a growing business
- Real autonomy — we trust our people to get on with it

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📌 Personal Assistant/ office administrator (Coolum Beach)
🏢 MK Drilling Contractors
📍 Coolum Beach