Facilities Specialist - Eastern and Kemps shared

City Facilities Management – Kemps Creek NSW

City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful, and sustainable outcomes for our partners, on time and on budget.

Operating across some of Australia’s most complex and high-demand environments, we combine operational excellence with strong commercial outcomes—underpinned by a people-first, safety-led culture. We are committed to supporting our team and ensuring safe & reliable services to our partner –Coles.

Who are we?

City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful, and sustainable outcomes for our partners, on time and on budget.

Operating across some of Australia’s most complex and high-demand environments, we combine operational excellence with strong commercial outcomes—underpinned by a people-first, safety-led culture. We are committed to supporting our team and ensuring safe & reliable services to our partner –Coles.

The Opportunity:

We are seeking a highly organised and proactive Facilities Specialist to support the delivery of facilities management services at a flagship Distribution Centre. This role will work across Kemps Creek and Eastern Creek Distribution Centres, NSW.

Working closely with the Facilities Manager and a team of technicians, contractors and key stakeholders, you will play a critical role in coordinating planned and reactive maintenance activities, supporting capital works, managing service providers and ensuring the site operates safely, efficiently and in line with contractual commitments.

This is a dynamic role suited to a facilities,



maintenance or operations professional who thrives in a fast-paced environment and enjoys balancing planning, coordination, stakeholder engagement and problem-solving. You will have the opportunity to contribute to the performance of a highly automated site while driving service excellence, compliance and continuous improvement.

Key Responsibilities:

- Maintenance Coordination – Plan, schedule and coordinate preventative and reactive maintenance activities to support uninterrupted site operations
- Contractor & Service Provider Management – Coordinate vendors and contractors, ensuring works are delivered safely, on time and to required standards
- Facilities Operations – Support the delivery of facility services including maintenance, cleaning, security, waste, utilities and associated site services
- Stakeholder Engagement – Build solid relationships with operational teams, contractors, technicians and partner representatives
- Asset & Project Support – Assist with asset management activities, capital works coordination and site improvement initiatives
- Safety & Compliance – Support WHS compliance, contractor management processes, risk assessments and site safety initiatives
- Financial & Procurement Administration – Raise purchase orders, reconcile works, support budget management and monitor expenditure
- Reporting & Continuous Improvement – Maintain accurate records,



utilise management systems and identify opportunities to improve operational performance

Experience & Expertise:

Essential

Previous experience in Facilities Management, Maintenance Coordination or a similar operational role

- Strong planning, scheduling and administrative capabilities
- Experience coordinating contractors and multiple service providers
- Strong organisational skills with excellent attention to detail
- Experience using maintenance management systems and business applications
- Excellent communication and stakeholder management skills
- Ability to manage competing priorities in a fast-paced environment

Desirable

- Qualification in Business, Administration, Facilities Management or a Technical discipline
- Experience working within distribution centres, logistics, manufacturing or industrial environments
- Experience coordinating minor capital works or facility improvement projects
- Exposure to asset management and preventative maintenance programs
- Experience managing or leading technical or trade-based teams

To be considered for this role you will have / be:

- A highly organised and proactive coordinator who can manage multiple priorities simultaneously
- A strong communicator with the ability to build relationships across all levels of an organisation
- Solutions-focused, with the ability to identify issues and coordinate effective outcomes
- Detail-oriented with excellent administration and reporting capabilities
- Safety-focused, with a strong commitment to compliance and risk management
- Customer-focused and passionate about delivering high-quality service outcomes
- Adaptable and resilient in a fast-moving operational environment

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📌 Facilities Specialist - Eastern and Kemps shared (New South Wales)
🏢 City Facilities Management
📍 New South Wales