Reclaim Solar Energy is seeking a reliable, proactive and highly organised Office Administrator to join our growing solar and energy solutions team based in Edgeworth.

This role is available as either a full-time position or a school-hours role; however, the successful applicant must be available to work 5 days per week from our office.

This role is a unique role. If you like variety this is the role for you. We are looking for someone to join our team and support each of our departments in a multitude of tasks.

About the Role

You will look directly with each department (HR, Finance, Sales & Marketing, Admin and the Field Crews), you will assist with the day-to-day administration requirements of a busy solar and electrical business. You will play an important role in keeping internal processes organised, supporting job flow, maintaining accurate records and ensuring key tasks are followed through.

The successful applicant will need strong time management skills, a proactive approach, good attention to detail and the ability to work across multiple departments when required.

Key Responsibilities

Your duties may include but are not limited to:

Finance Administration

- Assisting with end-of-month statement checks in Xero

- Sending bills and documents from email to Xero

- Entering receipts and expenses

- Assist in managing the accounts email and distributing as required, or actioning where appropriate

- Providing accounts support and coverage during leave periods or busy end-of-month processing

- Assisting with entering bills, invoices and overflow finance administration tasks

- As you grow in your experience we will increase the tasks within your charge

General Administration and Job Administration

- Maintaining the vehicle register





- Coordinating vehicle service bookings, repair bookings, registration renewals and vehicle checklists

- Assisting with insurance claims, reports and supporting documentation

- Scanning, filing and maintaining records such as toolbox meetings, vehicle checks and job documents

- Completing system checks and following up missing documents, signatures and compliance information daily

- Assisting with follow-up information for unfinished jobs and re-bookings

- Answering phones, handling service enquiries and creating service call logs

- Completing monthly audits of open jobs and tasks

- Maintaining testing, tool and equipment registers, including arranging servicing and repairs

- Preparing customer handover packs

HR and Team Support

- Creating and maintaining staff training records, coordinating training as required

- Assisting with payroll preparation

- Providing leave coverage and support for other administration team members when required

Sales and Marketing Support

- Assisting with customer enquiries and lead follow-up

- Helping qualify leads and pass information to the relevant team member

- Booking site inspections

- Supporting basic marketing tasks, such as Facebook messages, customer responses and passing enquiries through to the right person

- Assisting with occasional events where required

About You

Essential Criteria:





- Minimum 4 years experience in an administrative role or similar

- Minimum 4 years in any Finance role

- Solid attention to detail

- Experienced with Xero

- Highly organised with strong time management skills

- Reliable, honest and accountable

- Able to work autonomously and follow tasks through to completion

- Proactive and willing to take ownership of your work

- Able to think on your feet and problem-solve

- Comfortable working in a busy, growing business

- Adaptable and open to growth, change and process improvement

- A strong team player who is willing to support others when needed

- Professional in your communication with customers, suppliers and team members

- Accurate with data entry, record keeping and general administration

- Must have reliable transport

- Must have valid working rights in Australia

Desirable but not Essential Criteria

- Experience in Service M8 or other scheduling software

- Experience in hands on Finance and HR department work

- Experience working in a trade or construction environment

- Experience using Google Team Programs (drive, sheets etc)

What We Offer

- Full-time or school-hours (9am - 2.30pm) role available (wage prorated accordingly for school hours)

- Monday to Friday office-based position

- Supportive and growing local business

- Opportunity to work across multiple departments

- Variety in day-to-day tasks

- Opportunity to learn, develop and grow with the company

- Long-term role growth for the right candidate

- Salary will be dependent on your hours (school hours or full time) and the experience you bring to the role, to be discussed at interview stages

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📌 Office All-Rounder / Admin Support (New South Wales)
🏢 Reclaim Solar Energy
📍 New South Wales