Doolan is a privately owned civil, plumbing and maintenance business based in North-Western Sydney. Established in 2010, Doolan has continued to grow across civil infrastructure, plumbing, maintenance and related services.

We are a practical, hands-on business with a strong focus on safety, quality, customer service and getting the job done properly. Our culture is friendly and supportive, but also accountable, time-conscious and results-driven.

As the business continues to grow, we are looking for a reliable and organised Administration / Office Assistant to support the day-to-day running of our office.

About the Role

This is an on-site role based at Doolan’s North-Western Sydney office, supporting general office operations, reception, staff amenities, document control and administration support.

The role is important in helping ensure the Doolan office operates in an organised, professional and efficient manner.

Duties will include:

- Answering phones and directing calls and messages appropriately
- Greeting visitors and assisting with general reception duties
- Maintaining office supplies, stationery and staff amenities
- Keeping shared office areas clean, stocked and presentable
- Assisting with induction administration, uniforms and employee documentation
- Collecting, scanning, filing and maintaining tickets, licences, certificates and records
- Maintaining spreadsheets, registers and general office records
- Assisting with filing, archiving, laminating and document support
- Supporting Procore entries and administration where required
- Assisting with birthday cards, internal communication and general office coordination





About You

We are looking for someone who is reliable, organised and willing to take ownership of their work.

You will be someone who enjoys keeping things in order, helping others and following through on tasks without needing to be chased.

You will bring:

- Previous administration, reception or office support experience
- Good attention to detail
- Solid organisation and follow-up skills
- A friendly and professional phone manner
- Confidence dealing with staff, visitors and suppliers
- Basic Microsoft Office and spreadsheet skills
- Ability to manage multiple tasks in a busy office environment
- A positive attitude and willingness to help where needed
- Reliability, punctuality and pride in your work

Experience in construction, trades, plumbing, civil or maintenance environments would be helpful, but is not essential.

What We Offer

In return, Doolan offers a supportive and down-to-earth workplace where your contribution will be valued.

This is a busy office environment where no two days are exactly the same. You will have the support, guidance and tools needed to perform the role well.

- Join a growing and stable business
- Supportive and friendly team environment
- Practical, hands-on role with variety
- Opportunity to work across a busy construction and services business
- Strong team culture built around safety, quality, respect and accountability

At Doolan, employment decisions are based on merit, attitude, capability and fit for the role. We are committed to a respectful and inclusive workplace and welcome applications from people of all backgrounds.

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📌 Administration/Office Assistant (Windsor)
🏢 Doolan Co
📍 Windsor