Part-Time Administration & Accounts Assistant

PSM Welding is a growing fabrication and welding company specialising in mechanical pipework, structural steel fabrication, stainless steel fabrication and on-site welding services across the water, wastewater, utilities, fuel and infrastructure sectors throughout NSW.

We pride ourselves on delivering quality workmanship, exceptional customer service and building long-term relationships with our clients.

We're looking for a motivated, organised and reliable Administration & Accounts Assistant to join our team. This is a varied role that combines administration, accounts support and procurement, making it ideal for someone who enjoys a rapid-paced environment where no two days are the same.

About PSM Welding

PSM Welding is a growing fabrication and welding company specialising in mechanical pipework, structural steel fabrication, stainless steel fabrication and on-site welding services across the water, wastewater, utilities, fuel and infrastructure sectors throughout NSW.

We pride ourselves on delivering quality workmanship, exceptional customer service and building long-term relationships with our clients.

We're looking for a motivated, organised and reliable Administration & Accounts Assistant to join our team. This is a varied role that combines administration, accounts support and procurement, making it ideal for someone who enjoys a fast-paced environment where no two days are the same.

About the Role

Working closely with the General Manager and Director, you will play an important role in the day-to-day running of the business. You'll provide administrative support, assist with accounts using Xero,



communicate with clients and suppliers, order materials and help keep our projects running efficiently.

This is a hands-on position suited to someone who is proactive, organised and enjoys being part of a small, supportive team.

Key Responsibilities

Administration

- Answer incoming phone calls and direct enquiries.
- Monitor and respond to office emails.
- Prepare quotations, correspondence and general documentation.
- Maintain electronic filing systems and project records.
- Assist with project administration and document control.
- Order office supplies and workshop consumables.
- Schedule meetings and appointments.
- Assist with employee onboarding paperwork.
- Maintain training records, licences and compliance documentation.
- Provide general administrative support across the business.

Accounts

- Raise customer invoices using Xero.
- Enter supplier invoices into Xero.
- Monitor accounts receivable.
- Follow up outstanding customer payments.
- Liaise with customers regarding account enquiries.
- Maintain supplier records and account information.
- File and maintain accounts documentation.

Procurement Support

- Contact suppliers to obtain pricing and material availability.
- Order materials, steel and workshop consumables as directed.




- Coordinate deliveries to the workshop and project sites.
- Follow up outstanding orders and delivery schedules.
- Liaise with suppliers regarding stock availability and urgent requirements.
- Maintain supplier pricing and contact information.
- Assist with obtaining supplier quotations when required.

About You

You are someone who:

- Has previous administration experience.
- Has experience using Xero.
- Is organised, reliable and takes pride in your work.
- Has excellent attention to detail.
- Can confidently communicate with clients and suppliers.
- Can manage multiple tasks and prioritise effectively.
- Enjoys working in a small team.
- Takes initiative and has a positive, can-do attitude.

Essential Skills & Experience

- Previous administration experience.
- Experience using Xero.
- Experience with accounts receivable and accounts payable.
- Proficient in Microsoft Outlook, Word and Excel.
- Excellent written and verbal communication skills.
- Strong organisational and time management skills.
- High level of accuracy and attention to detail.

Desirable

- Experience in the construction, engineering or fabrication industry.
- Experience with purchase orders and supplier management.
- Experience working within a small business environment.

What We Offer

- Flexible part-time hours.
- Supportive and friendly team environment.
- A varied role where no two days are the same.
- Opportunity to grow with a successful and expanding business.
- Secure, long-term employment.
- Hawkesbury-based office with free onsite parking.

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📌 Part-Time Administration & Accounts Assistant (New South Wales)
🏢 PSM Welding
📍 New South Wales