Administration Assistant (Part-Time with Full-Time Opportunity)
EKAD Earthmoving | Burleigh Heads, Gold Coast
Built on Reputation. Driven by Results.
EKAD Earthmoving is a family-owned and operated earthmoving business servicing the Gold Coast and surrounding areas. With a reputation built on quality workmanship, reliability and exceptional customer service, we are entering an exciting period of growth and are looking for an experienced Administration Assistant to grow with us.
This is not your typical administration role.
We're looking for someone who enjoys creating structure, implementing systems and taking ownership. You'll be joining EKAD during an exciting stage of growth, where your experience and ideas will help shape the future of our administration and business operations.
This position will commence on a part-time basis, with the opportunity to transition into a full time role as the business continues to expand.
About the Role
This is a hands-on, wide-ranging position that plays a vital role in the day-to-day running of the business. You'll work closely with the directors and be responsible for keeping our office, accounts and compliance systems running efficiently.
Your responsibilities will include:
- Managing Accounts Payable and Accounts Receivable through Xero
- Processing receipts, invoices and reconciliations using Hubdoc
- Preparing and issuing construction invoices and progress claims
- Preparing employment agreements and onboarding documentation
- Creating and maintaining employee safety induction packs
- Preparing and updating Safe Work Method Statements (SWMS)
- Maintaining plant, vehicle and compliance records
- Assisting with workplace health and safety administration
- General office administration and document management
- Supporting directors with operational and administrative tasks
- Assisting in the implementation of new systems and business processes as the company continues to grow
About You
The successful applicant will have:
- Previous administration experience within the construction, earthmoving or civil industry (preferred)
- Robust working knowledge of Xero (essential)
- Experience using Hubdoc (essential)
- An understanding of construction invoicing and project administration
- Experience preparing employment agreements and onboarding documentation
- Knowledge of SWMS and workplace health and safety documentation, or a willingness to learn
- Excellent organisational and time management skills
- High attention to detail
- Solid written and verbal communication skills
- The ability to work independently while also being a valued member of a close-knit team
- A proactive attitude with a willingness to improve systems and processes
Why Join EKAD Earthmoving?
This is an exciting opportunity to join a growing family business at a pivotal stage of its journey.
Unlike many administration roles, you won't simply be stepping into an established office. You'll have the opportunity to help build it.
As one of our key office team members, you'll play an important role in developing and implementing new systems, procedures and workflows that will support the continued growth of our business. We value initiative, welcome new ideas and are looking for someone who wants to take ownership and make a genuine impact.
In return, we offer:
- A supportive family-run business with a great team culture
- Genuine opportunity to grow into a full-time position
- A varied and rewarding role where no two days are the same
- The opportunity to help build and improve business systems from the ground up
- Long-term career growth within an expanding company
- Office based in Burleigh Heads
- Competitive remuneration based on experience