Construction Executive Personal Assistant

Mitcon Build Pty Ltd is seeking an experienced and highly organised Executive Personal Assistant to join our team on a part-time basis in Manly, QLD, with the opportunity for the role to grow into a full-time position.

In this crucial role, you will provide high-level administrative and personal support to the Director while also assisting with day-to-day business operations across our construction projects. This role requires someone proactive, detail-oriented, and capable of managing multiple responsibilities across administration, accounts, team support, and business operations.

About the Role

Mitcon Build Pty Ltd is seeking an experienced and highly organised Executive Personal Assistant to join our team on a part-time basis in Manly, QLD, with the opportunity for the role to grow into a full-time position.

In this crucial role, you will provide high-level administrative and personal support to the Director while also assisting with day-to-day business operations across our construction projects. This role requires someone proactive, detail-oriented, and capable of managing multiple responsibilities across administration, accounts, team support, and business operations.

What You'll Be Doing

- Providing executive and personal assistant support to the Director
- Managing schedules, appointments, meetings, and general diary coordination
- Reconciling accounts, bookkeeping support, and general financial administration
- Preparing and processing invoices, purchase orders, and supplier payments
- Job and cost tracking within our construction software systems
- Assisting with payroll administration and general office management
- Managing social media accounts and assisting with marketing content and business presence
- Maintaining detailed project records and documentation
- Liaising with clients, subcontractors, suppliers, and consultants to address queries and resolve issues




- Assisting with reports, presentations, and general business communications
- Coordinating staff morale initiatives, team events, birthdays, and workplace culture activities
- Supporting the wider team to improve systems, workflow, and business efficiency

What We're Looking For

- Proven experience in an Executive Assistant, Personal Assistant, Administration, or similar role
- Strong organisational and time management skills with exceptional attention to detail
- Experience with bookkeeping, account reconciliation, and financial administration
- Proficiency in Microsoft Office Suite
- Experience with construction software such as Wunderbuild, Buildertrend, or Buildxact is highly regarded
- Confidence managing social media platforms for business use
- Excellent communication and interpersonal skills
- Ability to work independently, take initiative, and think ahead
- Strong problem‑solving skills and adaptability across a wide variety of tasks
- A positive attitude with a focus on supporting team culture and staff engagement
- A self‑starter who can work efficiently without requiring constant direction

What We Offer

At Mitcon Build, we value our employees and strive to create a supportive and collaborative work environment.

We offer competitive remuneration, opportunities for professional development, and a flexible part time structure with the potential to transition into a full-time role as the business continues to grow. You'll be joining a growing business with strong systems, quality projects, and a team that takes pride in delivering exceptional results.

About Us

Mitcon Build Pty Ltd is a leading construction company specialising in both commercial and residential projects.

With over 15 years of industry experience, we are known for our commitment to quality, safety, and customer satisfaction. Our team of skilled professionals works together to deliver exceptional outcomes on every project.

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📌 Construction Executive Personal Assistant (Queensland)
🏢 Mitcon Build
📍 Queensland