Milestone Property Group – Fortitude Valley QLD

Milestone Property Group is a specialist residential project sales and marketing agency, working with some of South East Queensland's leading developers to deliver successful off-the-plan residential communities across Brisbane and the Sunshine Coast.

Our business is built on professionalism, attention to detail and exceptional service. We are a small, collaborative team where every team member plays an important role in the success of our projects.

We are seeking a motivated and highly organised Project Administrator & Office Coordinator to join our team. This is a diverse role suited to someone who enjoys variety, thrives in a fast-paced environment and takes pride in ensuring everything runs smoothly behind the scenes.

No two days are the same. You'll be involved in everything from contract administration and project marketing to office management and general business support, making this an ideal opportunity for someone with a background or genuine interest in residential property.

About the Role

This is an office-based position supporting the day-to-day operations of Milestone Property Group, based in Fortitude Valley, and the successful delivery of multiple residential developments.

Working across a range of off-the-plan projects, you will provide administrative, marketing and operational support while helping ensure our office operates efficiently and professionally.

This role would suit someone who enjoys taking ownership, is highly organised, has exceptional attention to detail and is comfortable managing multiple priorities at once.

Essential to this role is a high level proficency of the Microsoft Office Suite, in particular Excel.

Key Responsibilities

Contract Administration

Manage the administration of residential sales from Expression of Interest through to settlement.

Prepare and issue sales documentation.

Follow up contracts, exchanges and outstanding documentation.

Liaise with solicitors, purchasers,



developers and sales agents.

Maintain accurate sales registers and project reporting.

Manage and update project tracking spreadsheets.

Ensure all project records are maintained accurately and efficiently.

Assist with settlement preparation and post-sale administration.

Office Management

Manage the day-to-day operation of the office.

Assist in coordinating six commercial office tenancies.

Order and maintain office supplies and stationery.

Manage boardroom and meeting room bookings.

Ensure meeting rooms are prepared, stocked and presented professionally before each meeting.

Maintain a clean, organised and welcoming office environment.

Coordinate deliveries, mail and general office requirements.

Provide administrative support to the wider team as required.

Marketing & Project Support

Prepare and distribute Electronic Direct Mail (EDM) campaigns.

Update and maintain project databases and enquiry systems.

Input and manage enquiries generated from digital marketing platforms.

Prepare and distribute regular construction updates to purchasers and agents.

Update price lists, availability schedules and marketing collateral.

Assist with project launches and sales campaigns.

Coordinate marketing material with designers, developers and consultants.

About You

The ideal candidate will have:

Previous experience in contract administration in residential real estate, property development, project marketing or a related industry (preferred).

Alternatively, a genuine interest in residential property and a willingness to learn.





Exceptional organisational and time management skills.

Strong administration experience with outstanding attention to detail.

Advanced Microsoft Office skills, particularly Excel.

Excellent written and verbal communication skills.

The ability to manage multiple tasks and competing priorities.

A proactive, positive attitude and strong problem-solving ability.

Confidence working independently while also contributing to a team-oriented team setting.

Personal Attributes

We're looking for someone who:

Takes ownership and accountability for their work.

Is highly organised and naturally detail-oriented.

Enjoys variety and is happy to assist wherever needed.

Can work autonomously without constant supervision.

Is proactive and able to anticipate what needs to be done.

Is reliable, trustworthy and skilled.

Takes pride in producing high-quality work.

Enjoys being part of a close-knit team where everyone contributes to shared success.

Has a positive attitude and a willingness to continually learn and improve.

Why Join Milestone Property Group?

This is an opportunity to become part of a respected specialist project marketing business working on some of South East Queensland's most exciting residential developments.

You'll gain exposure to every stage of the project lifecycle, from project launch through to settlement, while working across a diverse range of developments throughout Brisbane and the Sunshine Coast.

As a small team, you'll have the opportunity to make a genuine contribution to the business and develop your skills across administration, marketing, project sales support and office management.

Location

This is a full-time office-based position in Fortitude Valley, Brisbane.

Due to the nature of the role, including responsibility for day-to-day office operations and supporting the wider team, this position is not suitable for remote or work-from-home arrangements.

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📌 Project & Office Coordinator (Queensland)
🏢 Milestone Property Group
📍 Queensland