MSS Group is a privately owned company that employs over 250 people across Projects, Service Delivery and Specialist Trades in Australia.

Our in-house team of project managers, construction supervisors, site foremen, and building tradespeople supports your projects from start to finish.

Our experience includes renovations, refurbishments, upgrades, and expansions to property facilities in Aged Care, Retirement Living, Retail and Commercial sectors.

For more information about the company, visit our website: www.mssgroup.com.au

ABOUT THE ROLE

We are seeking a Project Facilities Coordinator who provides administration and operational support to the MSS AU team to ensure successful delivery of refurbishment and capital works.

As our Project Facilities Coordinator, you'll play a key role in administering client projects, work with Project Managers and Site Supervisors to co-ordinate schedules of works, assignments of subcontractor to budgeted works.

KEY RESPONSIBILITIES

- Coordinate project delivery from start to finish, including documentation, budgets, purchase orders, work orders, progress claims, invoicing, and project schedules.
- Build and maintain robust relationships with clients, project teams, and subcontractors, ensuring effective communication, regular progress updates, and excellent customer service.
- Monitor project progress, quality, budgets, contractual requirements,



and handover documentation to ensure projects are delivered on time and to standard.
- Prepare and manage quotations, contracts, tenders, reports, and other project documentation, while providing regular project reporting to internal stakeholders.
- Manage subcontractor onboarding and compliance, including prequalification, licence and insurance checks, and promote WHS compliance across all projects.

REQUIREMENTS

- Minimum of 2-3 years’ experience in a Project Admin/Project Coordination or similar related position.
- Experience with Pronto, Procore and Xero Software preferred but not essential
- Experience in the Construction or Facilities Management industry preferred
- Experience in management of contractors using Rapid Induction is highly advantageous
- Excellent organisational and time management skills, with the ability to manage multiple projects, priorities, and deadlines.
- High attention to detail and strong documentation, reporting, and administrative skills.
- Ability to engage with multiple stakeholders including customers, operations and finance personnel
- Able to work well in busy environment, managing competing priorities and tight deadlines
- Must have valid work rights in Australia, and the ability to obtain a police clearance.

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📌 Project Facilities Coordinator (Parramatta)
🏢 MSS
📍 Parramatta