A varied aviation administration role that fits around the school day.

Eagle Aircraft Maintenance is seeking an organised, practical and approachable Office Manager to support our aircraft maintenance operation at Archerfield Airport.

This is a permanent part-time position intended to be worked primarily during school hours, Monday to Friday. It may particularly suit someone looking for a responsible and interesting role that fits around school drop-off and pick-up commitments.

You will be part of a small, friendly and supportive team where people know one another, work closely together and value each person’s contribution.

About us

Eagle Aircraft Maintenance is the maintenance division of the Basair Group. Our maintenance facilities at Archerfield and Bankstown support Basair Aviation College’s training fleet as well as privately owned aircraft.

Aircraft maintenance is a highly regulated activity. Accurate records, effective purchasing, reliable inventory control and timely administrative support are essential to keeping maintenance work progressing safely and efficiently.

About the role

The Office Manager is responsible for the effective operation of Eagle’s administration and stores functions.

Based at Archerfield Airport, you will personally manage the local office and stores function while supervising the Store Controller at our Bankstown facility. You will work closely with the Chief Engineer, licenced aircraft maintenance engineers, apprentices, suppliers, customers and the Basair finance team.

This is a hands‑on role. It combines office administration, purchasing, inventory control, financial administration and the coordination of another team member.

Your responsibilities will include:

managing the day‑to‑day administrative and stores functions at Archerfield;

supervising and supporting the Bankstown Store Controller;

setting priorities and ensuring consistent stores and administrative practices across both locations;

receiving, recording, batching and correctly storing aircraft parts and consumables;

maintaining accurate inventory records and the traceability of parts;





controlling serviceable, unserviceable and quarantined items;

monitoring stock levels and arranging the timely purchase of parts and consumables;

raising purchase requests and purchase orders;

obtaining pricing and availability information from approved suppliers;

coordinating parts sent away for repair, overhaul or calibration;

preparing work orders, work‑packs and associated maintenance documentation;

processing supplier invoices, credit notes, statements and vendor returns;

preparing customer invoices and supporting the follow‑up of outstanding accounts;

supporting stock counts and investigating inventory discrepancies;

maintaining supplier, customer and inventory information in business systems;

monitoring calibrated tooling, Safety Data Sheets, subscriptions and controlled records;

providing general administrative support to the Chief Engineer;

coordinating routine facilities, document‑control and IT support matters;

maintaining orderly and compliant office, stores and quarantine areas; and

contributing to a physically and psychologically safe workplace in which people are treated respectfully and feel able to ask questions, acknowledge mistakes and raise concerns.

The Office Manager supports the administrative control of the maintenance operation. Technical airworthiness, engineering, certification and maintenance‑release decisions remain with appropriately authorised maintenance personnel.

Leading a small team

The role has one direct report; the Store Controller based at Bankstown Airport.

You will provide that person with clear priorities, regular communication, coaching and practical support.



You will also help ensure that the two locations operate consistently and that important issues are identified and escalated promptly.

About you

You will be well suited to this position if you:

are highly organised and enjoy creating order and reliable systems;

have strong attention to detail;

can manage several priorities and follow actions through to completion;

are comfortable supervising and supporting another team member;

communicate clearly and respectfully with colleagues, customers and suppliers;

are confident working with purchasing, invoicing, inventory or business‑management systems;

are willing to ask questions when something is unclear;

take ownership of problems without exceeding the authority of your role;

remain calm and constructive when priorities change;

enjoy working as part of a small team; and

can be trusted to maintain accurate records in a regulated workplace.

Previous experience in office management, maintenance administration, purchasing, inventory control, accounts administration or a similar coordination role would be valuable.

Experience in aviation, engineering or another regulated industry would be advantageous but is not essential. Familiarity with systems such as NetSuite, SharePoint or maintenance‑management software would also be helpful.

Why join Eagle?

A small, friendly and supportive team.

A varied position with genuine responsibility and autonomy.

An opportunity to combine administration, purchasing, stores and team coordination.

A role where good organisation makes a visible difference to the operation.

The opportunity to work in the aviation industry at Archerfield Airport.

Hours

The position is intended to be worked Monday to Friday during school hours. The precise commencement and finishing times, and the total weekly hours, will be agreed with the successful applicant.

Some flexibility may occasionally be required to respond to operational priorities, but the position is specifically designed for a person seeking school‑hours employment.

Due to the volume of applications, we may only be able to contact successful applicants.

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📌 Office Manager (Queensland)
🏢 Basair Australia
📍 Queensland