Roofing Operations Coordinator / Administration All-Rounder

Realm Building Solutions – North Lakes QLD

Realm Building Solutions is seeking a highly organised and proactive Roofing Operations Coordinator / Administration All-Rounder to provide administrative and operational support to our Roofing Operations Manager, Supervisors and Project Managers.

This is a varied role that combines project coordination with general office administration. You will be responsible for coordinating roofing projects from commencement through to completion while also assisting with the day-to-day administrative functions of the business. Working closely with multiple departments, you will help ensure projects are delivered efficiently while supporting the smooth operation of the office.

Key Responsibilities

- Set up and maintain jobs in PRIME.
- Add project budgets and maintain project financial information.
- Assist with scheduling crews, subcontractors and material deliveries.
- Coordinate project documentation, safety paperwork and compliance records.
- Liaise with clients, insurers, builders, suppliers and subcontractors.
- Provide administrative support to the Roofing Operations Manager, Supervisors and Project Managers.
- Manage project folders, completion documents and job close-out information.
- Track project variations, defects and progress updates.
- Assist with accommodation bookings and travel arrangements.
- Ensure all project records and documentation are accurate and up to date.




- Answer incoming phone calls and respond to email enquiries.
- Assist with general office administration, filing and document management.
- Prepare reports, purchase orders, work orders and correspondence.
- Support invoicing, job administration and other operational tasks as required.
- Assist other departments with administration during busy periods.

Skills & Experience

- Previous experience in administration, project coordination or office support.
- Strong organisational and time management skills.
- Excellent communication and customer service skills.
- High attention to detail and accuracy.
- Ability to prioritise multiple tasks in a fast-paced environment.
- Experience within the roofing, construction or insurance building industry is highly regarded.
- Experience using construction management software such as PRIME is desirable.
- Proficient in Microsoft Office Suite.
- Prime Ecosystem experience highly regarded.

Personal Attributes

- Highly organised and proactive.
- Professional, reliable and approachable.
- Solid problem-solving skills with a solutions-focused mindset.
- Able to work independently and collaboratively within a team.
- Flexible and willing to assist across multiple areas of the business.
- Takes ownership, accountability and pride in delivering high-quality work.
- Positive attitude with a strong commitment to customer service.

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📌 Roofing Operations Coordinator / Administration All-Rounder (North Lakes)
🏢 Realm Building Solutions
📍 North Lakes