Business Support Assistant

Req # 205312

Location Old Toongabbie, New South Wales, Australia

Job Category Administrative

Date posted 07/07/2026

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

The Role

As a result of an internal move, an exciting opportunity has become available for a Business Support Assistant to join Baxter’s Business Support team. This is a varied and rewarding role where no two days are the same. As a trusted partner to the business, you will be the go-to person for a wide range of stakeholders, providing seamless administrative support, coordinating key activities, and helping to keep the team running efficiently. From managing day-to-day operations to supporting projects and business initiatives, you will play an important role in enabling the team’s success.

This permanent full-time position is ideal for someone who enjoys building relationships, staying organised, and being at the heart of a collaborative and high-performing team.





This role will be based at the Baxter Old Toongabbie office working in a hybrid arrangement with 3 days from office and 2 days from home.

About You

You are a proactive and highly organised administrative professional who enjoys working in a rapid-paced, cooperative environment. With strong attention to detail, excellent stakeholder management skills, and a positive, solutions-focused approach, you consistently deliver high-quality support and take initiative to improve processes and outcomes. You thrive in a fast-paced environment and take pride in delivering exceptional support. Highly organised and detail-oriented, you enjoy juggling multiple priorities, solving problems, and finding ways to make things run more effectively.

With strong communication skills and a positive, can-do attitude, you build trusted relationships across all levels of the business and are always willing to go the extra mile. If you enjoy working with people, taking ownership, and contributing to a supportive team culture, we would like to hear from you.

Key Responsibilities

- Administer travel arrangements for team including flights, visas, accommodation, meetings and transfers
- Typing of correspondence and documents and prepare presentations in a professional manner
- Organise meetings internally,



reserve rooms and answer the telephone in a timely and professional manner to guarantee customer satisfaction
- Coordination of conferences, team meetings and assist with other activities such as the Annual Sales and Marketing Conference
- Assist with the coordination of the ANZ training calendar, collating attendees, catering and materials for ANZ Training Manager and Team
- Organise a smooth commencement for new departmental staff by arranging a computer, phone, office and induction meetings with other departments
- Prepare, monitor and track progress of grants and donation forms
- Take minutes for leadership team meetings and other management meetings as requested
- Organise catering through canteen or local supplier as required
- Process expenses through Concur. Check expense claims submitted for approval for completeness of supporting documents
- Process invoices for various departments in Coupa
- Work with customer service portal and accounts team for timely payment of invoices
- Set up new suppliers and ensure the documentation is complete and signed for compliance

Required requirements

- Proven experience in a Personal Assistant PA, Executive Assistant EA, or Administrative Support role
- Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams
- Strong experience using digital collaboration and virtual meeting platforms
- Excellent organisational, communication, and multitasking skills
- Experience with Concur and Coupa is advantageous, though not essential, as training can be provided
- Ability to manage competing priorities while maintaining accuracy and professionalism

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